Strategic Executive Assistant to Operations Director

Health New Zealand | Capital, Coast and Hutt Valley; Tauranga; On-site; NZD 85,000 - 120,000; Full time

Job summary

Health New Zealand | Te Whatu Ora Tauranga Hospital is seeking an experienced Executive Assistant to the Group Director of Operations. This role provides high-quality executive support, manages a complex diary, and coordinates priorities to ensure matters are progressed at the right time.

You will prepare high-quality correspondence and presentations, support key meetings and initiatives, and help maintain effective communication across the Directorate in a busy operational environment.

Qualifications

• Proven experience supporting a senior executive in a large or government organisation.
• Experience supporting a senior executive in a complex, fast-moving environment.
• Excellent organisational skills with the ability to prioritise and manage competing demands.
• Exceptional communication and relationship management with senior leaders and external agencies.
• Strong proficiency with Microsoft Office; ability to prepare high-quality presentations and executive documents.
• Willingness to embrace emerging technologies, including AI, to improve efficiency.
• Sound judgement, discretion and professionalism when handling confidential information.

Responsibilities

• Providing high-quality executive support to the Group Director of Operations and leadership team.
• Managing a complex diary and coordinating changing and competing priorities.
• Identifying urgent matters and ensuring escalation as needed.
• Preparing correspondence, reports, presentations and other professional documentation.
• Coordinating meetings, actions and priorities across the Directorate Leadership Team.
• Supporting organisational initiatives, projects and operational priorities.
• Using digital tools, including AI-enabled technology, to improve administrative processes.
• Building effective relationships with internal and external stakeholders.
• Handling confidential information with discretion and sound judgement.

Skills

Executive support

Diary management

Prioritisation

Interpersonal skills

Communication

Microsoft Office

AI tools awareness

Discretion

Tools

Microsoft Office Suite

Job description

Health New Zealand | Te Whatu Ora Tauranga Hospital is seeking an experienced Executive Assistant to the Group Director of Operations. This role provides high-quality executive support, manages a complex diary, and coordinates priorities to ensure matters are progressed at the right time.

You will prepare high-quality correspondence and presentations, support key meetings and initiatives, and help maintain effective communication across the Directorate in a busy operational environment.