Strategic Executive Assistant to GM, Policy & Communications

beeflambnz; Wellington; On-site; NZD 70,000 - 90,000; Full time

Benefits offered by this job

Life insurance

Additional leave entitlements

Competitive remuneration

Job summary

Beef + Lamb New Zealand (B+LNZ) is seeking an organised Executive Assistant to provide high-level support to the General Manager Policy & Communications. Based in our Wellington office, you will manage complex diaries, travel arrangements, and coordinating internal and external meetings across the wider team.

In this varied role you will assist with board reporting, prepare papers and minutes, handle financial administration and invoicing, and help keep stakeholder information up to date.

Qualifications

• Experience supporting senior leaders in a professional environment.
• Outstanding organisational skills and the ability to manage competing priorities.
• Strong judgement, initiative and attention to detail.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office (Outlook, Teams, Word, PowerPoint).
• Financial administration experience, including invoice processing and reconciliations.

Responsibilities

• Managing complex diaries, meetings and travel arrangements
• Coordinating internal and external meetings, workshops, stakeholder events and farm visits
• Preparing agendas, papers, minutes and presentation materials
• Supporting board reporting and documentation processes
• Providing financial administration, invoice processing and expense management
• Maintaining stakeholder information and supporting team communications
• Contributing to team projects and working collaboratively with the wider B+LNZ administration team

Skills

Executive support

Diary management

Stakeholder coordination

Communication

Administrative coordination

Tools

Outlook

Teams

Word

PowerPoint

Job description

Beef + Lamb New Zealand (B+LNZ) is seeking an organised Executive Assistant to provide high-level support to the General Manager Policy & Communications. Based in our Wellington office, you will manage complex diaries, travel arrangements, and coordinating internal and external meetings across the wider team.

In this varied role you will assist with board reporting, prepare papers and minutes, handle financial administration and invoicing, and help keep stakeholder information up to date.