Executive Assistant to GM Policy & Communications

beeflambnz; Wellington; On-site; NZD 70,000 - 90,000; Full time

Benefits offered by this job

Life insurance

Additional leave entitlements

Competitive remuneration

Job summary

Beef + Lamb New Zealand (B+LNZ) is seeking an organised Executive Assistant to provide high-level support to the General Manager Policy & Communications. Based in our Wellington office, you will manage complex diaries, travel arrangements, and coordinating internal and external meetings across the wider team.

In this varied role you will assist with board reporting, prepare papers and minutes, handle financial administration and invoicing, and help keep stakeholder information up to date.

Qualifications

• Experience supporting senior leaders in a professional environment.
• Outstanding organisational skills and the ability to manage competing priorities.
• Strong judgement, initiative and attention to detail.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office (Outlook, Teams, Word, PowerPoint).
• Financial administration experience, including invoice processing and reconciliations.

Responsibilities

• Managing complex diaries, meetings and travel arrangements
• Coordinating internal and external meetings, workshops, stakeholder events and farm visits
• Preparing agendas, papers, minutes and presentation materials
• Supporting board reporting and documentation processes
• Providing financial administration, invoice processing and expense management
• Maintaining stakeholder information and supporting team communications
• Contributing to team projects and working collaboratively with the wider B+LNZ administration team

Skills

Executive support

Diary management

Stakeholder coordination

Communication

Administrative coordination

Tools

Outlook

Teams

Word

PowerPoint

Job description

Passion, integrity, and a genuine desire to do our best for farmers is what drives us at Beef + Lamb New Zealand (B+LNZ). We are 100% farmer funded and work on behalf of New Zealand’s sheep and beef producers. Our vision is for thriving sheep and beef farmers, now and into the future. Beef + Lamb New Zealand’s investments play a critical role in underpinning New Zealand’s second biggest export sector.

Are you a highly organised professional who thrives on keeping people, projects and priorities running smoothly? Do you enjoy working in a fast-paced environment where no two days are the same?

This is a varied and rewarding position where you'll be at the centre of a busy and influential team. You'll provide executive support to the General Manager Policy & Communications while also delivering administrative coordination across the wider team.

Key responsibilities include:

• Managing complex diaries, meetings and travel arrangements
• Coordinating internal and external meetings, workshops, stakeholder events and farm visits
• Preparing agendas, papers, minutes and presentation materials
• Supporting board reporting and documentation processes
• Providing financial administration, invoice processing and expense management
• Maintaining stakeholder information and supporting team communications
• Contributing to team projects and working collaboratively with the wider B+LNZ administration team.

About you

You'll be an experienced Executive Assistant or Personal Assistant who enjoys building trusted relationships and anticipating what needs to happen before being asked. You'll bring:

• Previous experience supporting senior leaders in a professional environment
• Outstanding organisational skills and the ability to manage competing priorities
• Strong judgement, initiative and attention to detail
• Excellent written and verbal communication skills
• Advanced proficiency across Microsoft Office, including Outlook, Teams, Word and PowerPoint
• Financial administration experience, including invoice processing and reconciliations
• A customer-focused mindset and a collaborative approach
• The ability to handle confidential information with professionalism and discretion.

This role is based in our Wellington office.

What we offer

This career move builds your expertise in a field that contributes to one of New Zealand’s most important export industries, and the New Zealand economy. We offer acompetitive remuneration andexcellent employee benefits including additional leaveentitlements, a fully-subsidisedlife insurance policy,and a work culture that values and rewards passion, integrity, professionalism and strong workplace relationships based on respect and whānau.

Only applicants who are eligible to work in New Zealand (permanent work rights with no restrictions) will be considered for this position.

Applications close 9am, Monday 12 October 2026