Strategic Executive Assistant — Flexible Hours & Growth

University-of-Auckland; Auckland; On-site; NZD 80,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Five weeks annual leave

Flexible working arrangements

KiwiSaver

Parental leave provisions

Career development opportunities

Job summary

Waipapa Taumata Rau | The University of Auckland is seeking an exceptional Executive Assistant to provide proactive, high-quality support to senior leaders, coordinating meetings, travel, minutes, and papers.

This full-time permanent role is 37.5 hours per week, with a salary range of NZD 80,000 to 90,000 per year. The EA Practice offers professional development and flexible working arrangements.

Qualifications

• Excellent written and verbal communication with stakeholders.
• Ability to manage complex calendars and travel.
• Proactive, solutions-focused with discretion.
• Experience supporting senior leaders in large organisations.

Responsibilities

• Managing complex, changing calendars.
• Coordinating meetings, workshops and events, with responsibility for complex travel arrangements.
• Taking accurate minutes and preparing agendas, papers, presentations, and correspondence.
• Developing strong relationships with stakeholders across the University.
• Anticipating issues and identifying practical solutions.
• Supporting projects and initiatives that improve efficiency and effectiveness.
• Collaborating with colleagues across the EA Practice to provide seamless executive support.

Skills

Communication skills

Time management

Proactive problem solving

Discretion & professionalism

Microsoft 365

Stakeholder management

Te ao Māori awareness

Tools

Microsoft 365

Outlook

Teams

Word

Excel

PowerPoint

Job description

Waipapa Taumata Rau | The University of Auckland is seeking an exceptional Executive Assistant to provide proactive, high-quality support to senior leaders, coordinating meetings, travel, minutes, and papers.

This full-time permanent role is 37.5 hours per week, with a salary range of NZD 80,000 to 90,000 per year. The EA Practice offers professional development and flexible working arrangements.