Strategic Admin & Operations Coordinator

SmartRecruiters, Inc.; Hamilton; On-site; NZD 63,000 - 77,000; Full time

Benefits offered by this job

Two wellbeing days each year

Fully funded health insurance (Unimed)

Free annual health checks and flu jabs

Eye care support

Discounts on local services

Job summary

Hamilton City Council is seeking a Business Administrator to provide unit-level administrative support across the Design & Deliver group, reporting to the Business and Performance Lead. The role is fixed-term until June 2027 and involves diary management, purchasing, financial transactions, and cross-team liaison.

The successful candidate will coordinate agendas and minutes, deliver customer service to internal and external customers, and ensure policies, training registers, and continuity plans

Qualifications

• 5+ years of relevant business administration experience with emphasis on finance, quality, and improvement.
• Proficiency in Microsoft Office and confidence in other software tools.
• Ability to prioritise tasks and meet deadlines.
• Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders (internal and external).
• Ability to operate independently, anticipate requirements, and monitor workload.
• Ability to work with ambiguity.
• Advanced written communication and presentations.
• Financial and purchasing skills.

Responsibilities

• Provide high-level admin support to the teams you are assigned, including email and diary management, purchasing, financial transactions, and other key tasks.
• Provide operational liaison between the teams you are assigned and other teams within the group and wider council.
• Coordinate meeting agendas and minutes and ensure deadlines are met for Group and Council reporting.
• Provide a quality customer service experience (internal and external) supporting our outcome that customers are our biggest advocate.
• Ensure team policies and processes are in place and regularly reviewed.
• Ensure training and development registers are kept up to date.
• Assist with co-ordination of actions in the Audit register and keep updated.
• Ensure business continuity plans are reviewed and updated regularly.

Skills

Business administration

Prioritisation

Interpersonal skills

Independent work

Communication skills

Ambiguity handling

Written communication

Financial literacy

Tools

Microsoft Office

Other software tools

Job description

Hamilton City Council is seeking a Business Administrator to provide unit-level administrative support across the Design & Deliver group, reporting to the Business and Performance Lead. The role is fixed-term until June 2027 and involves diary management, purchasing, financial transactions, and cross-team liaison.

The successful candidate will coordinate agendas and minutes, deliver customer service to internal and external customers, and ensure policies, training registers, and continuity plans