Senior Receptionist

Nuclearinst; Auckland; On-site; NZD 55,000 - 75,000; Full time

Benefits offered by this job

Annual leave

Parental leave

LinkedIn Learning access

BeRewarded discounts

Wellbeing program

Job summary

Babcock Australasia in Devonport, Auckland, is seeking a Senior Receptionist/Administrator to be the first point of contact for employees, customers, suppliers and Defence stakeholders.

This role covers broad admin, events, travel coordination, finance support, facilities management and executive assistance, with autonomy to improve processes and manage competing priorities. You will play a pivotal role in keeping a busy, professional workplace running smoothly.

Qualifications

• Certificate or Diploma in Business Administration preferred.
• Qualification in Office Administration or Business Support.
• Current full driver’s licence is required.
• Eligibility to obtain Defence Site Clearance (DSC).

Responsibilities

• Manage front-of-house and reception duties.
• Coordinate administrative tasks across teams.
• Book travel and manage logistics.
• Provide finance support including invoice processing.
• Support events, facilities, and executive activities.
• Maintain strong relationships with stakeholders.

Skills

Reception management

Admin coordination

Stakeholder service

Calendar coordination

Travel logistics

Finance support

MS Office proficiency

Process improvement

Education

Certificate or Diploma in Business Administration

Office Administration/Business Support qualification

Current Full Driver's Licence

Defence Site Clearance (DSC) eligibility

Tools

Microsoft Office Suite

Job description

Babcock is looking for a Senior Receptionist/Administrator to join the team based in Devonport, Auckland.

About the role

Join Babcock New Zealand as a Senior Receptionist/Administrator and become the pivotal first point of contact for employees, customers, suppliers, and Defence stakeholders. This is far more than a traditional reception role, offering broad exposure across administration, events, travel coordination, finance support, facilities management, and executive support activities. You'll play a key role in ensuring the smooth day-to-day operation of a busy and professional workplace.

Working closely with the Executive Assistant, you'll have the autonomy to manage competing priorities, improve administrative processes, and contribute to organisational success. If you thrive in a fast-paced environment, enjoy building strong relationships, and take pride in delivering exceptional service, this opportunity offers the chance to make a visible impact within a respected organisation supporting critical Defence and maritime operations.

About you

You are a highly organised and professional administrator who enjoys being the go-to person in a busy office environment. You can confidently manage reception duties while balancing multiple administrative priorities, maintaining accuracy and attention to detail. You build positive relationships with internal and external stakeholders and take initiative to solve problems before they arise. Comfortable working across financial, travel, event and office support functions, you are adaptable, proactive, customer-focused and committed to delivering outstanding service every day.

Key Required Skills

• Reception and front-of-house management
• Advanced administrative coordination
• Stakeholder and customer service management
• Calendar and meeting coordination
• Travel booking and logistics administration
• Financial administration and invoice processing
• Microsoft Office Suite proficiency
• Process improvement and workflow management

Key Required Qualifications

• Certificate or Diploma in Business Administration (preferred)
• Qualification in Office Administration, Business Support or related discipline
• Current Full Driver's Licence
• Eligibility to obtain and maintain a Defence Site Clearance (DSC)

Your future at Babcock – what we offer you

• Our work life integration policy brings together leave entitlements which include annual leave, wellbeing leave, paid parental leave, defence reservist leave plus more;
• We will provide you with a supportive and engaging environment where you can grow your career, supported by our capability framework plus ongoing access to self-led learning modules through LinkedIn Learning;
• You’ll have access to beRewarded which will provide you with endless discounts across retail, health, entertainment, travel and much more;
• Your wellbeing is supported through our online wellbeing program Munch, Mind, Move, Money, access to our employee assistance program, and two days annually from your personal leave as wellbeing days;
• You’ll be able to participate in our weRecognise program which is an opportunity to recognise the outstanding work our people do each and every day in living our principles which are Be Kind, Collaborate, Be Curious, Think Outcomes, Be Courageous and Own & Deliver

Who we are

Babcock Australasia combines the best talent and in-country expertise while leveraging the rich 130+ year global heritage of Babcock International Group, a FTSE 100 international defence company.

Our team of 1,800+ experienced staff ensure critical services and assets are readily available, affordable, and future proof. From maritime sustainment and secure communications, to lifesaving helicopter missions and managing critical fleets, we ensure our customers are equipped to fulfil their mission.

We welcome applications from candidates from all backgrounds and experience however, the successful candidate must be legally entitled to work in New Zealand and capable of obtaining a New Zealand Defence Force (NZDF) Security Clearance.

Please note, should your application progress you may be required to complete pre-employment checks. These checks may include but not limited to, reference checks, MOJ, security check, qualifications and right to work.

Babcock Australasia is a Circle Back Initiative Employer - we commit to respond to every applicant.