SharePoint & M365 Productivity Analyst

Hamilton City Council; Hamilton; On-site; NZD 81,000 - 99,000; Full time

Benefits offered by this job

Professional development

Wellbeing days

Health insurance

Annual health checks

Additional annual leave

Local discounts

Job summary

Hamilton City Council in New Zealand seeks a Productivity Analyst to join the Digital Services, Information Management team. You will help maximise value from Microsoft 365, with a focus on SharePoint Online, information governance and lifecycle management.

You will advise, configure and support staff to store, find and secure information across the organisation, while contributing to modern workplace initiatives, automation readiness and AI-enabled services.

Qualifications

• 2–3 years in information management or records management.
• Experience with Microsoft 365, esp. SharePoint Online, Teams and OneDrive.
• Strong information governance, lifecycle management and metadata knowledge.
• Experience in medium to large organisations and privacy/regulatory requirements.
• Excellent communication and stakeholder engagement.

Responsibilities

• Provide specialist advice on Microsoft 365, SharePoint Online and information management best practices.
• Help staff organize, store and retrieve information across digital workplace platforms.
• Support information governance controls including classification, metadata, retention and disposal.
• Design, maintain and improve SharePoint Online information architecture and metadata structures.
• Monitor practices to identify risks and improvement opportunities.
• Support compliance with Public Records Act, Privacy Act and related requirements.
• Promote governance frameworks across the organisation.
• Contribute to adoption and governance of Microsoft 365 and modern workplace tech.
• Assist preparation for automation, enterprise search, knowledge management and AI.

Skills

Info management

SharePoint Online

Microsoft 365

Stakeholder engagement

Analytical skills

Tools

Microsoft 365

SharePoint Online

Microsoft Purview

Teams

OneDrive

Job description

Hamilton City Council in New Zealand seeks a Productivity Analyst to join the Digital Services, Information Management team. You will help maximise value from Microsoft 365, with a focus on SharePoint Online, information governance and lifecycle management.

You will advise, configure and support staff to store, find and secure information across the organisation, while contributing to modern workplace initiatives, automation readiness and AI-enabled services.