Productivity Analyst
Hamilton City Council
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Benefits offered by this job
Job summary
Hamilton City Council in New Zealand seeks a Productivity Analyst to join the Digital Services, Information Management team. You will help maximise value from Microsoft 365, with a focus on SharePoint Online, information governance and lifecycle management.
You will advise, configure and support staff to store, find and secure information across the organisation, while contributing to modern workplace initiatives, automation readiness and AI-enabled services.
Qualifications
- 2–3 years in information management or records management.
- Experience with Microsoft 365, esp. SharePoint Online, Teams and OneDrive.
- Strong information governance, lifecycle management and metadata knowledge.
- Experience in medium to large organisations and privacy/regulatory requirements.
- Excellent communication and stakeholder engagement.
Responsibilities
- Provide specialist advice on Microsoft 365, SharePoint Online and information management best practices.
- Help staff organize, store and retrieve information across digital workplace platforms.
- Support information governance controls including classification, metadata, retention and disposal.
- Design, maintain and improve SharePoint Online information architecture and metadata structures.
- Monitor practices to identify risks and improvement opportunities.
- Support compliance with Public Records Act, Privacy Act and related requirements.
- Promote governance frameworks across the organisation.
- Contribute to adoption and governance of Microsoft 365 and modern workplace tech.
- Assist preparation for automation, enterprise search, knowledge management and AI.
Skills
Tools
Job description
This is an opportunity to help shape how Hamilton City Council manages one of its most valuable assets: information. You'll work across Microsoft 365, SharePoint Online, information governance and digital transformation, helping create a modern, compliant, productive and future-ready digital workplace for our staff and community.
We're looking for a technically capable and customer-focusedProductivity Analyst to join our Digital Services, Information Management team.
This role is responsible for helping Council get the most value from its Microsoft 365 environment, with a particular focus on SharePoint Online. You will provide expert advice and operational support to ensure information is well managed, easy to find, secure, compliant and fit for purpose throughout its lifecycle.
Working across the organisation, you will help staff effectively manage and use information while supporting Council's information governance obligations, modern workplace initiatives and digital transformation objectives. You will play an important role in improving information quality, content governance and information architecture, creating the foundations required for enterprise search, knowledge management and future automation and AI-enabled services.
What You'll Do
- Provide specialist advice and support on Microsoft 365, SharePoint Online and information management best practices.
- Help staff effectively manage, organise, store and retrieve information across Council's digital workplace platforms.
- Support the implementation and ongoing management of information governance controls, including information classification, metadata, retention and disposal requirements.
- Assist with the design, maintenance and improvement of SharePoint Online information architecture, metadata structures and content management standards.
- Monitor information management practices and identify risks, gaps and opportunities for improvement.
- Support compliance with legislative and regulatory obligations, including the Public Records Act, Privacy Act and other information management requirements.
- Promote the consistent application of information management standards, policies and governance frameworks.
- Contribute to the adoption, optimisation and governance of Microsoft 365 and modern workplace technologies.
- Support initiatives that improve information quality, discoverability and accessibility across the organisation.
- Help prepare Council's information environment for automation, enterprise search, knowledge management and AI technologies by improving the quality, structure and governance of information assets.
Oo puumanawa me oo wheako | Your skills and experience
What You'll Bring
- 2-3 years' experience in information management, records management, Microsoft 365 administration, SharePoint administration or a related field.
- Demonstrated experience working with Microsoft 365, particularly SharePoint Online, Teams and OneDrive.
- Strong understanding of SharePoint Online information architecture, metadata, document management and content governance principles.
- Experience managing information within a medium to large organisation.
- Understanding of information governance, records management and information lifecycle management practices.
- Knowledge of legislative and regulatory requirements relating to information management, privacy and recordkeeping.
- Strong analytical and problem-solving skills with the ability to identify issues and implement practical solutions.
- Excellent communication and stakeholder engagement skills.
- Strong attention to detail and commitment to maintaining high-quality information standards.
- Ability to work independently while collaborating effectively across multiple teams.
- Experience with Microsoft Purview and information governance capabilities.
- Experience supporting SharePoint Online modernisation, content remediation or migration initiatives.
- Knowledge of the Public Records Act 2005, Privacy Act 2020 and Local Government Official Information and Meetings Act (LGOIMA).
- Experience working within local government or a large, complex organisation.
- Understanding of the information foundations required to support automation, enterprise search, knowledge management and AI technologies.
He aha te wariu o te utu kaimahi?|What’s the salary?
Circa 90k dependent on skills and experience.
- Opportunities for professional development.
- Two Wellbeing days per year.
- Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
- Free annual health checks and flu vaccination.
- Ability to purchase additional annual leave.
- Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.
Applications close on the:27 September 2026
Note:We will be shortlistingas we receive applications.
All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants byclicking here
It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.
As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.
This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.
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