Executive Personal Assistant to Two Senior Leaders

South Island - Canterbury; Christchurch; On-site; NZD 70,000 - 100,000; Full time

Job summary

Health New Zealand | Te Whatu Ora in Christchurch is seeking an experienced Personal Assistant to provide high-level executive support to the General Manager and Director of Allied Health within Older Persons Health & Rehabilitation. This role involves managing calendars, coordinating governance meetings, preparing reports, and acting as a liaison with stakeholders across the hospital.

The successful candidate will be highly organized, proactive, and discreet, with strong Microsoft Office skills

Qualifications

• Proven experience in a Personal Assistant or senior administrative support role.
• Experience supporting senior leaders and managing confidential and sensitive information.
• Excellent organisation, planning and time-management skills.
• Advanced Microsoft Office skills, including Outlook, Word and Excel, with confidence using AI tools to improve efficiency and productivity.
• Strong relationship management and interpersonal skills.
• The ability to anticipate needs, use initiative and work proactively.
• Strong attention to detail and the ability to manage multiple priorities and deadlines.
• A professional, calm and solutions-focused approach.

Responsibilities

• Managing complex calendars, correspondence, rosters, travel arrangements and meeting requirements.
• Coordinating governance and operational meetings, including agendas, papers, minutes and action tracking.
• Providing dedicated support to the Director of Allied Health, including coordination of forums, governance meetings and workforce initiatives.
• Preparing reports, presentations, briefing documents and other executive information.
• Maintaining accurate document and information management systems.
• Managing sensitive and confidential information with discretion and professionalism.
• Acting as a key liaison point between senior leaders and a wide range of internal and external stakeholders.
• Supporting recruitment, onboarding, workshops, planning events and other leadership initiatives.
• Identifying opportunities to improve administrative processes and ways of working.

Skills

Personal Assistant experience

Senior leadership support

Organisation & time-management

Microsoft Office (Outlook, Word, Excel

AI tools for productivity

Relationship management

Attention to detail

Proactive / initiative

Tools

Microsoft Office (Outlook, Word, Excel)

Job description

Health New Zealand | Te Whatu Ora in Christchurch is seeking an experienced Personal Assistant to provide high-level executive support to the General Manager and Director of Allied Health within Older Persons Health & Rehabilitation. This role involves managing calendars, coordinating governance meetings, preparing reports, and acting as a liaison with stakeholders across the hospital.

The successful candidate will be highly organized, proactive, and discreet, with strong Microsoft Office skills