Senior Film Production Coordinator

Placements24; Queenstown; On-site; NZD 38,000 - 65,000; Full time

Benefits offered by this job

Project-based bonuses

Career advancement opportunities

Relocation assistance

Professional development access

Production resources and support

Job summary

Placements24 is seeking a Senior Film Production Coordinator in the Eastern Cape region to manage all logistics from pre-production through post-production. You will coordinate schedules, crews, and locations, while tracking budgets and ensuring clear communication across departments.

The role requires at least 5 years in production coordination or as an AD, proficiency with scheduling tools, and a knack for problem solving in a fast-paced environment.

Qualifications

• 5+ years of experience as a Production Coordinator or AD in film/TV
• Experience coordinating logistics for features/documentaries/TV
• Strong understanding of film production workflows from pre to post
• Exceptional organizational, time management and multitasking abilities
• Proficiency with production scheduling software and standard office suites
• Excellent communication, interpersonal and problem‑solving skills
• Ability to remain calm and effective under pressure in fast-paced environments
• Valid driver's license and willingness to travel as needed
• Experience in Eastern Cape region is a significant advantage

Responsibilities

• Coordinate all aspects of film production logistics including scheduling, location scouting support, and equipment management
• Liaise with department heads, crew, and talent to ensure clear communication and efficient workflow
• Manage production schedules, call sheets, and daily reports, ensuring timely distribution and accuracy
• Assist the production manager and line producer with budget tracking, cost reporting and administrative tasks
• Coordinate travel arrangements, accommodation, and catering for cast and crew
• Ensure compliance with health, safety, and insurance regulations on set
• Facilitate communication between production and external stakeholders
• Manage organization and distribution of production documents and materials
• Troubleshoot/logistical issues as they arise
• Support post-production with documentation and asset management

Skills

Logistics coordination

Communication

Budget tracking

Problem solving

Attention to detail

Calm under pressure

Tools

Movie Magic

Final Draft

Job description

About the Role

Our client, an innovative independent film studio located in Queenstown, Eastern Cape, is seeking a highly organized and proactive Senior Film Production Coordinator. This role is essential for ensuring the smooth and efficient execution of film projects from pre-production through post-production. You will be responsible for managing logistics, coordinating crew and talent, scheduling shoots, and maintaining clear communication across all departments. The ideal candidate possesses a strong understanding of the filmmaking process, excellent problem-solving skills, and a meticulous attention to detail. This is a fantastic opportunity to contribute to compelling cinematic works within the growing Eastern Cape film industry. You will be a key player in bringing creative visions to the screen, ensuring projects stay on track, within budget, and meet high-quality standards. Your role is critical to the success of our productions.

Key Responsibilities

• Coordinate all aspects of film production logistics, including scheduling, location scouting support, and equipment management.
• Liaise with department heads, crew members, and talent to ensure clear communication and efficient workflow.
• Manage production schedules, call sheets, and daily reports, ensuring timely distribution and accuracy.
• Assist the production manager and line producer with budget tracking, cost reporting, and administrative tasks.
• Coordinate travel arrangements, accommodation, and catering for cast and crew.
• Ensure compliance with all health, safety, and insurance regulations on set.
• Facilitate communication between the production team and external stakeholders, such as service providers and local authorities.
• Manage the organization and distribution of production documents and materials.
• Troubleshoot and resolve logistical and operational issues as they arise during production.
• Support the post-production team with necessary documentation and asset management.

Requirements

• A minimum of 5 years of experience as a Production Coordinator or Assistant Director in film or television production.
• Demonstrated experience in coordinating logistics for feature films, documentaries, or high-end television series.
• Strong understanding of film production workflows, from pre-production to post-production.
• Exceptional organizational, time management, and multitasking abilities.
• Proficiency with production scheduling software (e.g., Movie Magic, Final Draft) and standard office suites.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to remain calm and effective under pressure in a fast-paced environment.
• Valid driver's license and willingness to travel as needed.
• A keen eye for detail and a commitment to accuracy.
• Experience working within the Eastern Cape region is a significant advantage.

Benefits

Our client offers a competitive salary, project-based bonuses, and opportunities for career advancement within the company. You will work in a creative and collaborative film production environment. Exposure to diverse film projects and the chance to work with talented filmmakers are key attractions. We provide opportunities for professional development and networking within the South African film industry. Additional benefits include access to production resources and a supportive team atmosphere. Relocation assistance may be considered for exceptional candidates.