Senior Executive & Business Support Coordinator

Te Korowai Hauora O Hauraki; Auckland; On-site; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Free health insurance

Life and income protection insurance

Enhanced parental leave

Habit Health+ access and EAP

PERKS staff rewards and discounts

Service recognition rewards

Ongoing training and progression

Job summary

INEX, New Zealand’s leading aluminium extruder based in Te Rapa, Hamilton, seeks an Executive & Business Support Coordinator to keep the leadership team running smoothly. You’ll manage priorities, coordinate meetings, travel, events and admin across INEX and related businesses.

You’ll be the go‑to person, calm under pressure, and youll contribute to process improvements while collaborating with Directors and the wider team.

Qualifications

• Experience supporting senior leaders.
• Exceptional organisation with ability to juggle multiple priorities.
• Outstanding attention to detail and high-quality output.
• Professional, confident communication across levels.
• Proactive, resourceful and independent work style.
• Trusted with confidential information and good judgement.
• Proficient with Microsoft 365 and business systems.

Responsibilities

• Serve as central coordinator across the business, anticipating needs and keeping priorities moving.
• Support management team activities and priorities.
• Prepare for meetings (agendas, minutes, actions) and track follow‑ups.
• Maintain project plans, schedules and action registers.
• Arrange domestic and international travel (bookings, changes, cancellations).
• Organise staff functions, workshops and events; support workplace culture.
• Manage office supplies, records, equipment and general admin tasks.
• Provide HR, onboarding and payroll support as needed.

Skills

Senior leader support

Highly organised

Attention to detail

Professional communication

Proactive & independent

Discretion with confidential info

Microsoft 365 & business systems

Tools

Microsoft 365

Job description

INEX, New Zealand’s leading aluminium extruder based in Te Rapa, Hamilton, seeks an Executive & Business Support Coordinator to keep the leadership team running smoothly. You’ll manage priorities, coordinate meetings, travel, events and admin across INEX and related businesses.

You’ll be the go‑to person, calm under pressure, and youll contribute to process improvements while collaborating with Directors and the wider team.