Senior Executive Assistant to Three Leaders – Design Studio

Warren and Mahoney Architects; Auckland; Presencial; NZD 65.000 - 90.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Mentoring

Career Conversations

Flexible and remote working

Parental leave

Medical insurance

Employee assistance programme

Long-service award

Descripción de la vacante

Warren and Mahoney Architects in Auckland is seeking a highly capable Personal Assistant to partner with three executive team members. Based in our Auckland studio, you will coordinate diary management, travel, meetings and governance support while facilitating strong relationships with internal and external stakeholders.

The role requires 8+ years' relevant experience, at least three as an Executive/Personal Assistant, and advanced Microsoft 365 proficiency.

Formación

• 8+ years of relevant experience with at least 3 years as an Executive/Personal Assistant.
• Experience supporting senior leaders in a fast-paced professional services environment.
• Advanced proficiency in Microsoft 365.
• Familiarity with Salesforce, Diligent or InDesign or willingness to learn new systems quickly.
• Strong organisational and communication skills with attention to detail.
• Discretion and integrity when handling confidential information.

Responsabilidades

• Provide proactive day-to-day support to the Managing Director, Chair and Principals, including diary management, meeting coordination, travel bookings, expense processing and timesheet administration.
• Help senior leaders stay well prepared for meetings, presentations, events and key business activities.
• Coordinate priorities, commitments and follow-up actions to meet deadlines.
• Prepare and coordinate correspondence, presentations, reports and other documents.
• Support Board and governance activities, including meeting logistics and documentation.
• Serve as a professional point of contact for internal and external stakeholders.
• Foster positive relationships across the practice to enable collaboration and delivery of priorities.
• Assist with client relationship management and business development administration.
• Maintain confidentiality and handle sensitive information with discretion.
• Provide additional administrative, invoicing, and project support as required.

Conocimientos

Executive support

Diary management

Stakeholder coordination

Travel bookings

Meeting coordination

Client relationship support

Multitasking

Discretion & integrity

Herramientas

Microsoft 365

Salesforce

Diligent

InDesign

Descripción del empleo

Warren and Mahoney Architects in Auckland is seeking a highly capable Personal Assistant to partner with three executive team members. Based in our Auckland studio, you will coordinate diary management, travel, meetings and governance support while facilitating strong relationships with internal and external stakeholders.

The role requires 8+ years' relevant experience, at least three as an Executive/Personal Assistant, and advanced Microsoft 365 proficiency.