Senior Executive Assistant to CFO & Leadership Team

Hamilton City Council; Hamilton; On-site; NZD 85,000 - 90,000; Full time

Job summary

IAWAI - Flowing Waters is seeking a highly organised General Manager's Assistant to provide trusted executive support to our Chief Financial Officer and Pou Aronui. You’ll be at the heart of the action, coordinating priorities and ensuring smooth operation across two portfolios.

Based in Hamilton, NZ, this full-time role focuses on diary management, preparing agendas and reports, facilitating cross-team communications, and driving continuous improvement in systems and processes across IAWAI.

Qualifications

• Experience providing senior executive or business administration support to multiple senior leaders in a complex organisation.
• Strong planning and organisational skills with the ability to anticipate requirements and meet deadlines with limited supervision.
• Advanced written and verbal communication skills, including preparing high-quality correspondence, reports, agendas, minutes and presentations.

Responsibilities

• Provide high-quality administrative and executive support to the Chief Financial Officer and Pou Aronui.
• Manage complex diaries, meetings, travel arrangements, and workflow priorities.
• Prepare agendas, reports, presentations, minutes and track actions through to completion.
• Coordinate information requests, reporting requirements and key deadlines across portfolios.
• Act as a trusted liaison between leaders, teams, stakeholders, and external partners.

Skills

Executive support

Organisation

Communication

Discretion

Relationship-building

Education

Tertiary qualification

Tools

Microsoft 365

Other business systems

Job description

IAWAI - Flowing Waters is seeking a highly organised General Manager's Assistant to provide trusted executive support to our Chief Financial Officer and Pou Aronui. You’ll be at the heart of the action, coordinating priorities and ensuring smooth operation across two portfolios.

Based in Hamilton, NZ, this full-time role focuses on diary management, preparing agendas and reports, facilitating cross-team communications, and driving continuous improvement in systems and processes across IAWAI.