Senior Executive Assistant - Board & Governance Support

Jobtailor; Auckland; On-site; NZD 60,000 - 90,000; Full time

Job summary

Jobtailor in Auckland seeks an experienced Personal/Executive Assistant to manage the CEO's diary and communications, coordinate board papers, and support governance activities. You will prepare documentation, schedule meetings, and ensure confidentiality with a professional, proactive approach.

The role requires superior organisational skills, strong written/verbal communication, and advanced MS Office capabilities to support senior stakeholders across the firm.

Qualifications

• Previous experience in a Personal Assistant, Legal Secretary, Executive Assistant, or senior administrative support role.
• Exceptional organisational skills and ability to manage multiple competing priorities.
• High degree of professionalism, integrity and discretion when handling confidential and commercially sensitive information.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills, particularly Outlook, Word, and Microsoft Planner.
• Proactive approach and strong initiative

Responsibilities

• Manage the CEO's diary, inbox and key priorities, coordinating deadlines, commitments and competing demands
• Coordinate preparation and collation of Board and Management Team papers, agendas and supporting documentation
• Schedule and support Board, Management Team, committee and leadership meetings
• Take minutes and track follow-up actions where required
• Oversee the Word Processing function and delivery of document support services across the Firm
• Prepare, coordinate and distribute Board papers, reports, presentations, correspondence and other business documentation
• Maintain document management, filing and record-keeping processes for the CEO and leadership team
• Coordinate domestic and international travel arrangements for the CEO and Management Team
• Support partner events, partnership meetings, critical dates management and administrative workflows
• Act as a key point of contact for senior stakeholders with professionalism, discretion and confidentiality
• Report to the Chief Executive
• Work closely with the Chief Executive, Board, Partnership and Management Team on leadership and governance activity

Skills

Diary Management

Document Preparation

Minute Taking

Travel Coordination

Record-Keeping

Tools

Microsoft Outlook

Microsoft Word

Microsoft Planner

Job description

Jobtailor in Auckland seeks an experienced Personal/Executive Assistant to manage the CEO's diary and communications, coordinate board papers, and support governance activities. You will prepare documentation, schedule meetings, and ensure confidentiality with a professional, proactive approach.

The role requires superior organisational skills, strong written/verbal communication, and advanced MS Office capabilities to support senior stakeholders across the firm.