Executive Assistant to COO & CDO — Governance & ops

Auckland Airport; Auckland; On-site; NZD 90,000 - 120,000; Full time

Job summary

Auckland Airport is seeking a passionate Executive Assistant to join our Executive Leadership Team, supporting the Chief Operating Officer and Chief Digital Officer with proactive diary, inbox, travel and correspondence management to maximise efficiency and prioritise key activities.

You will coordinate governance, prepare board papers, reports, presentations, agendas, minutes and action registers to ensure timely decision-making, and act as a reliable point of contact for internal and external

Qualifications

• 3 to 5 years' experience as an EA in a complex organisation, supporting governance processes.
• Experience preparing board papers, reports and presentations.
• Strong relationship-building and communication skills.
• High standards of confidentiality and accuracy.

Responsibilities

• Providing proactive executive support to senior leaders, including diary, inbox, travel, and correspondence management to help maximise efficiency and prioritise key business activities.
• Coordinating governance and leadership processes, preparing board papers, reports, presentations, meeting agendas, minutes, and action registers to ensure timely and effective decision-making.
• Acting as a key point of contact for internal and external stakeholders, building strong relationships and ensuring clear communication across the business.
• Managing projects, team events, and business initiatives, while identifying opportunities to improve administrative processes and drive greater efficiency.
• Supporting the smooth operation of the wider team through meeting coordination, information management, reporting assistance, and collaboration with Executive Assistants across the organisation.
• Ensuring administrative, governance, and compliance requirements are delivered to a high standard, with a strong focus on confidentiality, accuracy, and continuous improvement.

Skills

Executive support

Diary management

Stakeholder management

Governance support

MS Office suite

Tools

Microsoft Outlook

Word

PowerPoint

Excel

MS Teams

Job description

Auckland Airport is seeking a passionate Executive Assistant to join our Executive Leadership Team, supporting the Chief Operating Officer and Chief Digital Officer with proactive diary, inbox, travel and correspondence management to maximise efficiency and prioritise key activities.

You will coordinate governance, prepare board papers, reports, presentations, agendas, minutes and action registers to ensure timely decision-making, and act as a reliable point of contact for internal and external