Security Admin & Projects Coordinator

Gallagher; Waikato; Hybrid; Confidential; Full time

Benefits offered by this job

Salary & bonuses

Hybrid work

KiwiSaver

Life Insurance

Disability Insurance

Mentorship

Professional development

Team-building events

Supportive culture

Job summary

Gallagher is seeking a proactive and highly organised Business Support Administrator to provide trusted support across Gallagher Security. Reporting to the Chief of Staff - Security, you’ll coordinate meetings, travel, communications, and administrative processes that keep teams connected and effective.

This varied role offers broad exposure, relationship-building, and the chance to contribute to key initiatives with a detail-oriented, proactive mindset.

Qualifications

• Proven experience providing high-quality administration support in a busy team or business.
• Strong organisation and time-management skills with attention to detail.
• Confident communicator who builds relationships across teams and stakeholders.
• Proactive approach to improving processes and workflows.

Responsibilities

• Providing day-to-day administrative support and coordination for the Security team.
• Managing calendars, meetings and team events.
• Organising travel, accommodation, visas and conference registrations.
• Maintaining office facilities, stationery and SharePoint content.
• Supporting workflow, project administration and compliance activities.
• Contributing to team development and process improvements.

Skills

Organizational skills

Time management

Communication

Stakeholder management

Team coordination

Tools

Microsoft Office

Project Web App

Power BI

SharePoint

Job description

Gallagher is seeking a proactive and highly organised Business Support Administrator to provide trusted support across Gallagher Security. Reporting to the Chief of Staff - Security, you’ll coordinate meetings, travel, communications, and administrative processes that keep teams connected and effective.

This varied role offers broad exposure, relationship-building, and the chance to contribute to key initiatives with a detail-oriented, proactive mindset.