Business Support Administrator

Gallagher; Waikato; Hybrid; Confidential; Full time

Benefits offered by this job

Salary & bonuses

Hybrid work

KiwiSaver

Life Insurance

Disability Insurance

Mentorship

Professional development

Team-building events

Supportive culture

Job summary

Gallagher is seeking a proactive and highly organised Business Support Administrator to provide trusted support across Gallagher Security. Reporting to the Chief of Staff - Security, you’ll coordinate meetings, travel, communications, and administrative processes that keep teams connected and effective.

This varied role offers broad exposure, relationship-building, and the chance to contribute to key initiatives with a detail-oriented, proactive mindset.

Qualifications

• Proven experience providing high-quality administration support in a busy team or business.
• Strong organisation and time-management skills with attention to detail.
• Confident communicator who builds relationships across teams and stakeholders.
• Proactive approach to improving processes and workflows.

Responsibilities

• Providing day-to-day administrative support and coordination for the Security team.
• Managing calendars, meetings and team events.
• Organising travel, accommodation, visas and conference registrations.
• Maintaining office facilities, stationery and SharePoint content.
• Supporting workflow, project administration and compliance activities.
• Contributing to team development and process improvements.

Skills

Organizational skills

Time management

Communication

Stakeholder management

Team coordination

Tools

Microsoft Office

Project Web App

Power BI

SharePoint

Job description

About Gallagher

Our purpose at Gallagher is ‘Protect what matters most’ and we live it every day, whether that’s protecting the world’s highest security environments or agricultural businesses, we care deeply about our people, their families, and our wider communities.

Gallagher Security is on a mission to unlock more value for our customers through the power of our people and solutions - and right now is a pivotal moment in our evolution. We’re scaling with intent, driving an incredible growth trajectory with innovation and customer impact at the heart of everything we do. With operations across New Zealand, Australia, Asia, Africa, the USA, Canada, and Europe and exports to over 140 countries we’re building globally focused career pathways right here in New Zealand.

The Opportunity

We’re looking for a proactive and highly organised Business Support Administrator to provide trusted support across Gallagher Security. Reporting to the Chief of Staff - Security, you’ll be at the heart of the business, helping coordinate meetings, events, travel, communications, and administrative processes that keep teams connected, informed, and operating effectively.

This is a varied role with broad exposure across the business, offering the opportunity to build strong relationships, support key initiatives, and make a meaningful impact through exceptional organisation and attention to detail.

Key Responsibilities Include

• Providing day-to-day administrative support and coordination for the Security team
• Managing calendars, meetings and team events
• Organising travel, accommodation, visas and conference registrations
• Maintaining office facilities, stationery and SharePoint content
• Supporting workflow, project administration and RDTI compliance
• Contributing to team building, knowledge sharing and process improvements

About You

You’re an experienced administrator who combines exceptional organisation with a proactive, can-do approach. Comfortable managing competing priorities in a fast-paced environment, you enjoy supporting others, finding smarter ways of working, and ensuring the details are taken care of so teams can focus on delivering great outcomes.

You’ll Bring

• Proven experience providing high-quality administration support in a busy team or business environment
• Strong organisation, project coordination and time management skills, with the ability to prioritise and keep work moving
• Excellent attention to detail and a high level of accuracy when managing information, tasks and deadlines
• Confident communication skills, with the ability to build positive relationships across different teams and stakeholders
• Intermediate Microsoft Office skills; familiarity with Project Web App, Power BI or SharePoint would be an advantage

Working at Gallagher

At Gallagher, we foster a collaborative, innovative environment where continuous improvement is how we work. In this role, you’ll have the chance to support a high-performing Security team, shape administrative processes for greater efficiency, and make a tangible impact across the business - all within a culture that values flexibility, trust, and balance so you can thrive both professionally and personally.

We Also Offer

• Competitive salary and bonuses
• Hybrid flexibility (typically 3 days in the office a week, with additional onsite days required depending on work demands)
• KiwiSaver on-top and Life and Disability insurance
• Mentorship and professional development opportunities
• A supportive team culture with team-building events, and a fun environment

Growth at Gallagher is constant, and we are building our team with like-minded individuals who relate to our story so that together we can continue to push the boundaries of what is possible.