Secretariat & Projects Coordinator

New Zealand Government

Wellington

Hybrid

NZD 60,000 - 90,000

Full time

5 days ago

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Benefits offered by this job

Life cover and protection

Critical illness protection

Discounted insurances / will services

Job summary

The New Zealand Defence Force (NZDF) requires a proactive Secretariat Officer to provide high-quality secretariat support to management groups within the Capability Management System. Based at Defence Headquarters in Wellington, you will coordinate across the Ministry of Defence and NZDF, preparing agendas, minutes, papers and correspondence.

With training, there is flexibility to work from home. You will manage schedules, risks and issues, facilitate events, and support the team in a dynamic,

Qualifications

Secretariat experience with notes, minutes and correspondence.
Strong planning and organisational skills.
Excellent verbal and written communication.
Proficiency in Microsoft Word and Excel.
Ability to work with multiple senior stakeholders.

Responsibilities

Provide secretariat assistance for project boards and management groups.
Prepare agendas, papers, minutes and correspondence.
Maintain project schedules, risks and issues registers.
Coordinate stakeholder management plans and project tools.
Facilitate events and training courses.
Assist the team and wider unit as needed.

Skills

Secretariat skills

Note taking

Minute taking

Scheduling

Stakeholder management

Communication skills

Attention to detail

Adaptability

Tools

Microsoft Word

Microsoft Excel

Job description

With training, there is flexibility to work from home. You will manage schedules, risks and issues, facilitate events, and support the team in a dynamic,

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