Command Coordinator

New Zealand Government; Whanganui; On-site; NZD 61,000 - 69,000; Full time

Benefits offered by this job

Life cover

Critical illness protection

Discounted insurances

Free will services

Savings schemes

Mortgage guidance

Job summary

The New Zealand Government invites applications for the Command Coordinator role based at 16 Field Regiment, Linton Military Camp. You will provide high-quality administrative support, manage information and records, and ensure processes run efficiently across the unit.

You will handle sensitive information with discretion, coordinate meetings, take minutes, and support the Command team as required. Applications close on 11 November 2026.

Qualifications

• Experience in administration or office coordination.
• Strong Microsoft Office skills and willingness to learn new systems.
• Excellent organisational and time management skills.
• Accuracy and attention to detail.
• Strong written and verbal communication skills.
• Customer-focused approach with ability to build positive relationships.
• Ability to maintain confidentiality and handle sensitive information.
• Initiative and adaptability; willingness to support the wider team.

Responsibilities

• Manage internal and external electronic correspondence
• Unit Registry function, including maintaining office equipment and supplies
• Provide unit reception service, including responding to face-to-face and telephone enquiries
• Preparing, and distributing documents and reports
• Taking minutes and supporting meeting coordination
• Maintaining accurate records
• Providing administrative support to the Command team as required

Skills

Administration experience

Office coordination

Microsoft Office

Organisation & time management

Attention to detail

Written & verbal communication

Customer-focused service

Confidentiality & handling sensitive情報

Tools

Microsoft Office

Job description

Mō te tūnga | About the role

As the Command Coordinator, you will be based at 16 Field Regiment, Linton Military Camp, and provide high-quality administrative support and information management. You will manage information and records and ensure that administrative processes run efficiently across the unit. The salary for this role ranges from $60,903 - $68,852, inclusive of a 4% superannuation contribution. Appointments within this range are based on skills and experience.

Key responsibilities include:

• Management of internal and external electronic correspondence
• Unit Registry function, including maintaining office equipment and supplies
• Providing a unit reception service, including responding to face-to-face and telephone enquiries
• Preparing, and distributing documents and reports
• Taking minutes and supporting meeting coordination
• Maintaining accurate records
• Providing administrative support to the Command team as required

Ngā pūkenga me ngā wheako | Skills and Experience

We are looking for an experienced administrator who thrives in a busy, customer-focused environment. You will be highly organised, adaptable, and manage competing priorities while delivering accurate, timely support. This role includes handling as this role works closely with the Command team and handles sensitive information, and professionalism, discretion, and a strong understanding of confidentiality are essential. The ideal candidate will also bring:

• Previous administration or office coordination experience
• Strong Microsoft Office skills and a willingness to learn new systems
• Excellent organisational and time management skills
• Accuracy and attention Outstanding attention to detail
• Strong written and verbal communication skills
• A customer-focused approach and ability to build positive relationships
• The ability to maintain confidentiality and handle sensitive information
• Initiative, adaptability, and a willingness to support the wider team

Nōu te rourou | What's in it for you

• Safeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection.
• Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community.
• Get expert financial guidance and mortgage broker services.
• Find all our benefits and more on the Force 4 Families website.

NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all – irrespective of gender, ethnicity, ability, age, or family dynamics – NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives.

Applications close on Wednesday 11 November 2026.

Eligibility and requirements

• You must be a New Zealand citizen or you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa.
• At minimum, you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa, and you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last ten (10) years.
• You must have a ten (10) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.