System Support Project Coordinator

New Zealand Government; Wellington; On-site; NZD 79,000 - 87,000; Full time

Job summary

The New Zealand Defence Force (NZDF) is seeking a System Support Coordinator to provide high‑quality coordination and support within the Capability Branch Programme Management Office (PMO). You will help maintain the CMF Online, ensuring information, tools and processes remain current, accessible and effective.

You will coordinate governance activities, support continuous improvement initiatives, and manage key information repositories that enable Defence capability programmes and projects to

Qualifications

• Proven project coordination experience in PMO or programme environment.
• Experience maintaining information management systems (e.g., SharePoint).
• Ability to collate and organise data with strong attention to detail.

Responsibilities

• Maintain and enhance the CMF Online site, SharePoint pages and information repositories.
• Coordinate the review, update and publication of key capability management documentation and guidance.
• Provide secretariat assistance for project boards and management groups (agendas, papers, minutes).
• Build and maintain relationships across NZDF and the Ministry of Defence to promote information management and collaboration.

Skills

Project coordination

SharePoint

Governance processes

PMO experience

Data organization

Communication

Tools

SharePoint

Job description

Mo te tunga | About the roleThe objective of the System Support Coordinator role is to provide high-quality coordination and support within the Capability Branch Programme Management Office (PMO).Working closely with stakeholders from both the New Zealand Defence Force and the Ministry of Defence, you'll help maintain and enhance the Capability Management Framework (CMF) Online, ensuring information, tools and processes remain current, accessible and effective. You'll coordinate governance activities, support continuous improvement initiatives, and manage key information repositories that enable Defence capability programmes and projects to succeed.Key responsibilities include:Maintaining and enhancing the Capability Management Framework (CMF) Online site, SharePoint pages and information repositoriesCoordinating the review, update and publication of key capability management documentation and guidance that covers all phases of the investment lifecycleProviding secretariat assistance for project boards and management groups, including preparing agendas, papers, minutes, and correspondenceBuilding strong relationships across NZDF and the Ministry of Defence to promote effective information management and collaboration practicesPlease Note: The formal title for this role within NZDF is System Support Coordinator.The appointing salary range for this role is $78,838 - $87,477, inclusive of a 4% superannuation contribution. Appointments within this range are based on skills and experience.Nga pukenga me nga wheako | Skills and ExperienceYou will engage effectively and be confident in project coordination, supporting and maintaining content and information management systems (such as SharePoint), as well as efficiently collating and organising data and information.Alongside these, you will also possess the following skills:Excellent interpersonal, presentation and communication skillsExperience providing coordination and support in a PMO; project, programme, or portfolio or an operational environmentStrong organisational and technical skills with excellent attention to detailProven relationship management skills, including the ability to quickly build credibility and productive relationshipsDemonstrable experience in managing a range of communication channels, including web sitesAn understanding of project management principles, governance processes and information management practicesNou te rourou | What's in it for youSafeguard your loved ones with a fully funded life cover of up to $300,000 and critical illness protection. Other benefits include discounted additional insurances, free will services and savings schemes for the Defence community. Get expert financial guidance and mortgage broker services. Find all our benefits and more on the Force 4 Families website.NZDF champions diversity and inclusivity, valuing every member and fuelling their success. We embrace uniqueness, understanding that diverse teams drive creativity, innovation, and excellence. With an open door to all - irrespective of gender, ethnicity, ability, age, or family dynamics - NZDF offers a flexible, empowering work environment. Join us in shaping a brighter future, where everyone thrives.Me pehea te tuku tono | How to ApplyApplications close on Tuesday 17 November 2026.Use the links on this page where you'll be directed to the Defence Careers website.Please Note:All applications must be made online, via the Defence Careers website. Each listing contains the Position Description.Your cover letter will be a key part of our selection process, so please highlight how your experience relates to the key activities outlined in the Advert and Position Description.Applicants will be required to undergo a pre-employment drug-screening test prior to any offer of employment being made.NZDF Employees/Members - please apply internally via the HR Toolkit; this will ensure that you are visible as an internal candidate.NZDF Contractors - please apply via the Defence Careers website.NZDF Reserves - please apply via the Defence Careers website if you cannot access the HR Toolkit.Please Note:To be eligible for the required level of government security clearance with the NZ Defence Force, you need to meet certain citizenship and residency criteria. Here's what you need to know:Higher Level Security ClearanceYou must be a New Zealand citizen or you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa.At minimum, you must hold New Zealand Permanent Residence or have a current New Zealand Residency Class Visa, and you must be a citizen of and have lived in Australia, Canada, United Kingdom, United States of America or New Zealand continuously for the last ten (10) years.You must have a ten (10) year background history that can be verified and assessed appropriately by the NZ Security Intelligence Service (NZSIS) to determine if you are suitable for a security clearance at this level.If you do not meet the minimum criteria, unfortunately, your application will not be accepted. We do welcome your application at a time when you will meet the requirements.