Rest Home Administrator

Care with love Limited; Wellington; On-site; NZD 34,000 - 48,000; Part time

Job summary

Care with love Limited in Wellington seeks an Aged Care Facility Administrator for a part-time role. You will manage front-desk duties, resident admissions, and general admin with a friendly, professional approach.

Responsibilities include answering telephone enquiries, assisting visitors, maintaining records, and supporting HR as needed. Proficiency in Word and Excel and strong communication are essential; training will be provided for unfamiliar areas to ensure smooth operation.

Qualifications

• Experience in Healthcare Administration is an advantage.
• Excellent phone manner and computer skills (word processing and spreadsheets).
• Training will be provided for areas outside prior experience.

Responsibilities

• Answering telephone enquiries and assisting visitors with inquiries.
• Conduct home tours and manage residents' admission and discharge processes.
• Maintain files and documentation and handle general typing and data entry.
• Order stationery, manage petty cash, and oversee front reception operations.
• Support HR tasks for Nurse manager and assist with room readiness for resale.
• Assist in basic payables and familiarity with Xero is beneficial.

Skills

Multi-tasking

Attention to detail

Word & Excel

Communication skills

Customer service

Learning internal software

Tools

Microsoft Word

Microsoft Excel

Job description

Jora New Zealand will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

About the Position

We currently have an opportunity for an Aged Care Facility Administrator to join our team for Part Time Role. This position will suit someone outgoing, friendly, and who relates well to the elderly. It requires someone with an excellent phone manner and computer skills, particularly Microsoft Word and Excel. Previous experience in Healthcare Administration is an advantage. Training will be provided in areas a successful candidate is not familiar with.

Duties & Responsibilities

• Answering all telephone enquiries
• Assisting with visitor enquiries and conducting home tours
• Resident's admission and discharge management
• Maintain files and documentation
• General typing and data entry
• Stationery and Miscellaneous ordering and petty cash management
• Ensure efficient operation of the front reception area
• Assisting Nurse manager with HR if needed
• Management assistance
• Getting Rooms Ready for resale
• Basic payables accounts managing (experience with Xero would be advantage)

Skills & Experience

• Ability to multi-task and meet deadlines in an autonomous capacity
• Strong accuracy and data entry skills
• PC literacy, including Microsoft Office Suite (particularly Word and Excel)
• Ability to learn internal software systems
• Excellent written and verbal communication skills
• Outstanding communication, telephone, and customer service skills
• Experience working within a busy and constantly changing environment
• Bright and friendly demeanour, with a willingness to assist with all customer and resident enquiries

Mandatory requirements for all candidates

Proof of the right to work lawfully in New Zealand

Please note only successful candidates will be contacted.