Remote Digital Mail Routing Specialist

HRS Talent Solutions; Tauranga; Remote; NZD 56,000 - 59,000; Full time

Job summary

HRS Talent Solutions is seeking a Digital Mail Distribution Assistant to support remote office administration. You will review scanned mail, verify recipient and document type, and route items through approved online channels while maintaining an accurate digital receipt log.

This role emphasizes careful reading, privacy, and record-keeping. You will not interpret content or make decisions on the underlying matter; training on company routing rules and software will be provided, with a private

Responsibilities

• Open assigned scanned-mail items in the web-based queue.
• Identify a recipient or department using approved routing instructions.
• Check that the scan is legible and appears complete.
• Route it through the designated secure channel.
• Log receipt, delivery, and exceptions in the online tracker.
• Escalate ambiguous or time-sensitive material promptly.
• Correct a routing error and document the change when instructed.
• Keep confidential items within their permitted access group.

Job description

HRS Talent Solutions is seeking a Digital Mail Distribution Assistant to support remote office administration. You will review scanned mail, verify recipient and document type, and route items through approved online channels while maintaining an accurate digital receipt log.

This role emphasizes careful reading, privacy, and record-keeping. You will not interpret content or make decisions on the underlying matter; training on company routing rules and software will be provided, with a private