Regulatory Boards Case Officer & Meetings Lead

Ministry of Business, Innovation and Employment; Wellington; On-site; NZD 68,000 - 77,000; Full time

Benefits offered by this job

KiwiSaver

Wellness Benefits

Job summary

MBIE requires a capable Case Officer to support independent statutory Boards within Occupational Regulation, handling case management, admin and secretarial tasks. You will prepare matters for Board consideration and coordinate meetings, hearings and documentation with accuracy and discretion.

You will manage agendas, papers, minutes and correspondence, ensuring timeliness and confidentiality, while building strong relationships with internal teams and external parties.

Qualifications

• Experience supporting Boards, committees, panels, hearings or senior decision-making groups.
• Strong relationship management with Board members, senior leaders, legal advisers and external parties.
• Experience preparing agendas and papers, coordinating meetings or hearings, recording minutes.
• Ability to manage correspondence, shared inboxes, case files, records and time-sensitive documentation accurately.
• Excellent organisation and attention to detail with ability to prioritise deadlines.
• Sound judgement, discretion and confidentiality handling sensitive information.
• Strong written and verbal communication with a professional working style.
• Proficiency with Word, Excel, Outlook, Acrobat and case management systems.
• Must have the legal right to live and work in New Zealand.

Responsibilities

• Provide case management, administrative and secretarial support to complaints and Board functions.
• Prepare matters for Board consideration and coordinate meetings and hearings.
• Manage documentation, agendas, papers and minutes.
• Support decisions and correspondence with stakeholders.

Skills

Boards support

Case management

Relationship management

Meeting coordination

Minutes recording

Confidentiality

Written and verbal communication

Attention to detail

Time management

Professionalism

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat Pro

Case management systems

Job description

MBIE requires a capable Case Officer to support independent statutory Boards within Occupational Regulation, handling case management, admin and secretarial tasks. You will prepare matters for Board consideration and coordinate meetings, hearings and documentation with accuracy and discretion.

You will manage agendas, papers, minutes and correspondence, ensuring timeliness and confidentiality, while building strong relationships with internal teams and external parties.