Regional Administrator

New Zealand Government; Wellington; On-site; NZD 65,000 - 68,000; Full time

Job summary

Department of Corrections in Wellington seeks a proactive Regional Administrator to support three teams, handling invoices in SAP, surveys, Excel reporting, and SharePoint document management. You will be based mainly at the National Office in Wellington Central with some support in Trentham, contributing to efficient administrative operations.

The role requires diary management, travel bookings, onboarding support, procurement tasks and strict confidentiality, with a fixed-term contract to 30

Qualifications

• Experience providing efficient business administration support.
• Ability to build professional relationships across organisational levels.
• Ability to maintain confidentiality and handle sensitive information.
• Understanding interrelated systems (finance and legal).
• Attention to detail with strong prioritisation and time management.
• Strong written and verbal communication skills.
• Proactive, can-do attitude with good problem-solving skills.

Responsibilities

• Process invoices using SAP financial modules.
• Run surveys and design Excel reports; prepare PowerPoint presentations.
• Manage documents on SharePoint and handle travel/accommodation bookings.
• Engage in diary management and coordinating meetings.
• Assist with staff onboarding and procurement activities.
• Update intranet pages for the Legal Services unit.

Skills

Administration support

Communication

Confidentiality

Finance systems (SAP)

SharePoint

Invoices/Accounts payable

Diary management

Data analysis

Vendor onboarding

Travel bookings

Tools

SAP

SharePoint

Outlook

Teams

Excel

PowerPoint

Job description

Regional Administrator • Wellington (Te Whanganui a Tara), NZ

• Fixed-term contract until 30 June, 2027
• Monday to Friday hours
• Support across two teams - mainly based in Wellington CBD Mō te tūnga

About the role

We are looking for a proactive and competent administration superstar to join our Offender Employment Administration Team, Executive Service Team as well as our Legal Services Team. While a large part of your role will be processing invoices using the department's SAP financial modules, you will also undertake a variety of tasks including running surveys, excel reporting design, PowerPoint presentations, document management on SharePoint, travel and accommodation bookings and a variety of other general administration tasks.

Your role will work across three teams, two of these teams is based in our National Office in Wellington Central, and the other is based at our Regional Administration Building in Trentham. You will mainly be based within the teams in National Office, however flexibility and adaptability to help the team in Trentham is also required.

Skills and experience

• Experience in providing efficient and effective business administration support.
• Ability to build and maintain professional working relationships with a diverse cross section of people across a range of organisational levels.
• Ability to maintain confidentiality and manage sensitive information.
• Ability to understand interrelated systems (finance and legal)
• Attention to detail and strong prioritisation and time management skills.
• Strong written and verbal communication skills.
• Proactive approach with a can do attitude.
• Good problem-solving skills.
• Ability to analyse data and to draw conclusions
• To have diary management skills
• SAP experience
• Using electronic systems for document management (SharePoint), procurement, accounts payable, contract management, email and room bookings (Outlook), and legal services unit communications (Teams)
• Finance related responsibilities including managing invoices, requesting purchase orders
• Procurement related responsibilities including completing vendor request forms
• Assisting with staff onboarding
• Ordering catering, booking travel, stationery and photocopier problem solver
• Updating the Legal Services' Unit page on Corrections' intranet
• Full drivers license required

You need to be agile, adaptable and quick to pick up things.

Ngā painga | The benefits

The salary range for this role is $64,717 - $68,434 per annum across 2 levels. Appointment and remuneration will reflect skills and experience relevant to the role.

Mō mātou | About us

Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.

Applications close on: 4th October 2026