Administration Support Officer - Hawkes Bay Regional Prison

CGR Services; Hawke's Bay; On-site; NZD 65,000 - 68,000; Full time

Job summary

A Administration Support Officer role is based at the Hawke’s Bay Regional Prison, Hastings. It is a full-time fixed-term contract for 7 months, combining accounts, general admin and hands-on delivery duties within the prison site.

The role requires strong Excel skills, good written and spoken communication, confidentiality and physical fitness to unload pallets and move stock. Applicants must have the right to work in New Zealand and a valid NZ driver’s licence.

Qualifications

• Sound computer skills with Microsoft Office, especially Excel.
• Good written and verbal communication skills.
• Excellent time management and attention to detail.
• Ability to maintain a high level of confidentiality.
• Able to work in a team and autonomously.
• Willingness to undertake a varied range of administrative tasks.
• Good level of physical fitness for site deliveries and unloading pallets.
• Full NZ Driver's Licence.

Responsibilities

• Receive inwards goods for distribution to Hawke’s Bay Regional Prison.
• Deliver items around the site daily.
• Accounts payable including reconciliations, stock checks and inventory management.
• General administrative tasks including mail, couriers, filing and phone support.
• Payroll support: timesheets, leave data and HR queries.
• Financial reporting including month end accruals and general ledger reconciliations.

Skills

MS Excel

Written and spoken communication

Time management

Confidentiality

Teamwork and autonomy

Varied admin tasks

Physical fitness

NZ Driver's Licence

Job description

Administration Support Officer

• Busy and varied role within a small close-knit team
• Hugely varied office role including accounts, general admin and much more!
• Full-time, fixed-term contract for 7 months, Monday - Friday hours Mō te tūnga

Mōu

About the role

When you speak with this team, they will often talk about the variety in their day as one of the things they love the most. There certainly isn’t ever a dull moment here, that is for sure! This is an essential role that is responsible for receiving inwards goods for distribution around Hawkes Bay Regional Prison, in an efficient and effective manner, ensuring that deliveries are timely in accordance with prison rules, routines and procedures. You will be physically delivering goods around the site daily, so this position will help keep your steps up and gets you out from behind the desk. This is a big site so physical fitness is essential, as there is a bit of walking involved to make the deliveries across the site. This varied role encompasses accounts and office support and is based within the prison site in Hastings. The below provides a snapshot of what a day might look like but does not cover it all:

• Set up, management of and receipting for Prisoner Trust Accounts
• Accounts payable including reconciliations, receiving inwards goods, maintaining inventory, regular stock takes and more
• General admininstration including telephone support, processing incoming mail including prisoner mail, couriers, copying, filing and more
• Payroll support that will include collecting timesheets, assisting managers with leave information and overtime data, support management responding to HR queries
• Financial support including general ledger reconciliations, receipting of goods, purchasing, financial reports, month end reports and accruals plus a lot more

About you

We are looking for someone with a go getter attitude and who is able to showcase their skills and experience in the following areas:

• Sound computer skills and experience with Microsoft Office products, especially Excel
• Good written and oral communications skills
• Excellent time management silks and a keen eye for detail
• The ability to maintain a high level of confidentiality
• Working in a team environment as well as autonomously
• Willingness to undertake and complete a varied range of administrative tasks
• A good level of physical fitness is also essential to unload pallets of consumables/stock/stationery and supplies as well as delivering items across the site
• Full NZ Drivers Licence

Applicants must have the legal right to work in New Zealand. In line with Immigration New Zealand requirements, we are required to give priority to candidates who already hold this right. As a result, we may are not able to support visa applications for this role.

Ngā painga

The benefits

• The salary range for this position is $64,717 - $68,434 per annum across 2 levels. Appointment and remuneration will reflect skills and experience relevant to the role.

Mō mātou

About us

Join Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Māori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whānau (relationships) to guide our work and achieve the goals of our Hōkai Rangi strategy. We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.

Applications close on: Monday 5th of October 2026.