Administration Support Officer

New Zealand Government Joba; Wellington; On-site; NZD 65,000 - 68,000; Full time

Job summary

Ara Poutama Aotearoa - Department of Corrections in Wellington region is seeking an Accounts and Administration Support Officer for a fixed-term maternity cover based at the Rimutaka Administration Building, Upper Hutt. The role runs Monday to Friday, 7.30am to 4pm, supporting the Industries group with office accounting tasks.

Key duties include receipting purchase orders, data entry, invoicing and journals, and general accounts administration.

Qualifications

• Experience in accounts payable and accounts receivable
• Strong reconciliation and data-entry skills
• Proficient with MS Word, Excel and Outlook; SAP experience an advantage
• Ability to maintain confidentiality and work in a busy environment

Responsibilities

• Electronic receipting of purchase orders
• Data entry and posting to accounts system
• Create and process accounts receivable invoices and journals
• Support in-house administrative tasks across departments

Skills

Accounts Payable

Accounts Receivable

SAP

MS Word

MS Excel

Outlook

Tools

SAP

Excel

Word

Outlook

Job description

Fixed-term position until 14 June 2027Full-time role, Monday to FridayBased at our Regional Administration Building in Trentham, Upper HuttMo te tunga | About the roleWe are seeking a full-time Accounts and Administration Support Officer to join our dedicated team at Rimutaka Prison. This is a fixed-term maternity cover position, with the contract running until 14 June 2027.Based in the Rimutaka Administration Building situated outside of the main prison building, this is a varied role with a wide range of duties where you will be crossed trained into all areas. Supporting our in-house Industries group i.e. the Rimutaka Prison's Catering, Laundry, Printshop, Grounds Maintenance and Distribution teams, you will provide general office accounts and administration support to these internal customers.Hours of work are Monday to Friday, 7.30am - 4pm.Please note, the attached job description (JD) for this position has the general working title `Administration Support Officer'. This JD covers a variety of administrative positions within the Department of Corrections.Mou | About youStrong reconciliation skills, attention to detail and a customer focused helpful attitude are key requirements for this role. Core duties will include the electronic receipting of purchase orders, data entry, creating accounts receivable invoices and journals and all other general office accounting tasks. You will enjoy working in a busy environment, be able to multi-task, follow and adhere to strict policies and procedures, and have sound judgement in prioritising tasks and activities to meet deadlines.Nga pukenga me nga wheako | Skills and experienceSuccess will be dependent upon your;- Excellent work ethic, supported by strong time management and organisational skills- Accuracy and strong attention to detail- Experience in Accounts Payable and Accounts Receivable- Ability to work effectively within a team environment- Sound working knowledge of MS Word, Excel, Outlook, and SAP, with strong written and verbal communication skills- Great face-to-face people skills i.e. your ability to interact confidently and professionally with people from a diverse range of cultures is essential- Understanding of our work environment and the safety protocols required- Ability to learn new skills quickly, follow instructions, and having the courage to ask relevant questions- Ability to maintain a high level of confidentiality- A Full NZ Class 1 license is requiredNga painga | The benefitsThe salary range for this role is $64,717 - $68,434 per annum across two levels. Appointment and remuneration will reflect skills and experience relevant to the role.Mo matou | About usJoin Ara Poutama Aotearoa - Department of Corrections, where your work will contribute to improving public safety, reducing re-offending, and address the overrepresentation of Maori in correctional facilities. As a values-led organisation, we use the principles of rangatira (leadership), manaaki (respect), wairua (spirituality), kaitiaki (guardianship), and whanau (relationships) to guide our work and achieve the goals of our Hokai Rangi strategy.We value inclusion and diversity in our workforce, and as a Public Service organisation we are committed to building a workforce that reflects the public we serve. We strive to make our recruitment process fair, and we encourage you to discuss reasonable accommodations with us if required.Tono inaianei | Apply NowTo submit an application and view the position description, click the apply link. All applications must be submitted through our careers site to ensure transparency - applications received via email will not be considered.When applying, submit a tailored CV and a cover letter describing your motivation for joining the department highlighting relevant skills and experience and the alignment to our work.Applications close on: Sunday 4th October, 2026If you have any questions or want to learn more about a career with us, contact [e-mail], or visit careers.corrections.govt.nz.We are not accepting applications via recruitment agencies for this role. Unsolicited CVs submitted by agencies will not be accepted and no agency fees will apply.