Reception & Office Support Specialist

Ministry of Education; Whakatāne; On-site; NZD 62,000 - 74,000; Full time

Benefits offered by this job

KiwiSaver

Job summary

The Ministry of Education in Whakatāne invites applications for a permanent, full-time receptionist and administrator. You will be the first point of contact for our Whakatāne office, welcome visitors, answer calls, refer enquiries, and support the broader Ministry team across funding portfolios and work programmes.

You will assist suppliers and contractors on site, manage security through visitor access, help with fleet and event tasks, process purchasing requests, support staff with technology

Qualifications

• Superstar with administrative experience and a professional approach.
• Excellent organisational and time management skills.
• Sound computer literacy with Microsoft Office, especially Excel, Word and Outlook.
• Tech-savvy with the ability to learn new systems quickly.
• Ability to troubleshoot ICT and mobile device queries.
• Strong written and interpersonal communication skills.
• Flexible with a desire to learn and work in a busy team.
• Full, current driver licence is essential.
• Experience with accounts payable and purchasing/procurement is advantageous.
• Commitment to Public Service Standards of Integrity and Conduct.

Responsibilities

• First point of contact for our Whakatāne office, welcoming visitors and answering calls.
• Refer enquiries to the appropriate Ministry teams and support staff with IT issues.
• Assist suppliers and contractors on site and maintain visitor access cards.
• Support fleet and event management and process purchasing requests.
• Provide business support across funding portfolios and work programmes.
• Work as part of the regional Business Support team with strong teamwork.

Skills

Customer service

Telephone manner

Office software

Excel

Word

Outlook

Databases

Tech-savvy

Organisational skills

Time management

Multi-tasking

Accounts payable

Purchasing processes

Driver licence

Public Service Standards

Teamwork

Able to work unsupervised

Tools

Microsoft Office

Excel

Word

Outlook

Databases

Job description

The Ministry of Education in Whakatāne invites applications for a permanent, full-time receptionist and administrator. You will be the first point of contact for our Whakatāne office, welcome visitors, answer calls, refer enquiries, and support the broader Ministry team across funding portfolios and work programmes.

You will assist suppliers and contractors on site, manage security through visitor access, help with fleet and event tasks, process purchasing requests, support staff with technology