Reception & Admin Support — Office Operations Pro

Glasshouse Property Management; Hamilton; On-site; NZD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development

Flexible working arrangements

Job summary

Glasshouse Property Management in Hamilton Central is seeking a Receptionist & Administration Support. This full-time role from 8am to 4pm, Monday to Friday, serves as the first point of contact for clients, visitors and stakeholders, ensuring the office runs smoothly and professionally.

You will manage communications, scheduling, and records with accuracy, supporting property managers and the wider team. A friendly, proactive approach, strong organisation, and Microsoft Office skills are

Qualifications

• Experience in front-desk or customer-facing administration is preferred.
• Strong communication skills, both written and verbal.
• Excellent organisational and time management abilities.
• Proficiency with Microsoft Office Suite and general computer skills.
• Ability to manage multiple tasks simultaneously and prioritise effectively.
• Professional telephone manner and interpersonal skills.
• Attention to detail and accuracy in record-keeping.
• Reliable, punctual, and committed to high standards.
• Ability to work independently and as part of a team.

Responsibilities

• Greeting and welcoming visitors, clients, and contractors in a professional and courteous manner.
• Managing incoming and outgoing telephone calls, emails, and correspondence.
• Scheduling appointments, meetings, and property viewings.
• Maintaining and updating client records and databases with accurate information.
• Processing paperwork, invoices, and administrative documentation.
• Providing administrative support to property managers and other team members.
• Managing office supplies and equipment inventory.
• Coordinating with contractors, maintenance teams, and service providers.
• Handling general enquiries and directing them to the appropriate staff member.
• Performing other administrative duties as required to support the business.

Skills

Reception experience

Excellent communication

Organisational skills

Multitasking

Professional telephone manner

Attention to detail

Team player

Independent worker

Tools

Microsoft Office

Job description

Glasshouse Property Management in Hamilton Central is seeking a Receptionist & Administration Support. This full-time role from 8am to 4pm, Monday to Friday, serves as the first point of contact for clients, visitors and stakeholders, ensuring the office runs smoothly and professionally.

You will manage communications, scheduling, and records with accuracy, supporting property managers and the wider team. A friendly, proactive approach, strong organisation, and Microsoft Office skills are