Real Estate Personal Assistant

Aotearoa New Zealand Association of Social Workers; Te Puke; On-site; NZD 50,000 - 75,000; Full time

Job summary

Ray White Te Puke, Papamoa & Pukehina are seeking a capable Real Estate PA to partner with two busy leaders. You will manage calendars, coordinate vendors, prepare CMAs, and handle listings with precision, ensuring seamless workflows across the Bay of Plenty coast and rural areas.

Ideal candidates have PA/EA experience in real estate, strong organizational skills, and familiarity with CRM systems, Canva, and Adobe. A proactive, high-touch approach will thrive in this high-growth team.

Qualifications

• Proven experience as a Personal or Executive Assistant, preferably in real estate.
• Demonstrated ability to manage calendars, priorities, and deadlines in a fast-paced environment.
• Strong communication and multitasking skills with a client-focused approach.
• Familiarity with real estate CRM systems, social media tools, Canva and Adobe applications.

Responsibilities

• Manage day-to-day priorities and calendars for two busy leaders.
• Prepare CMAs and polished listing packs prior to vendor pitches.
• Coordinate photography, floor plans and videography for new listings; draft property copy and marketing scripts.
• Open home support, attend auctions, liaise with buyers/vendors, and phone bidders.
• Maintain CRM data integrity and track deals from pre-listing to settlement.
• Coordinate nurture campaigns and collect testimonials/reviews.

Skills

Personal Assistant

Executive Assistant

Sales support

Highly organized

Tools

CRM systems

Canva

Adobe Suite

Job description

An exceptional opportunity to partner directly with two top-performing real estate salespeople and business owners. This is a true real estate PA role built on partnership, kindness, workflow drive, and seamless execution across the coastal and rural Bay of Plenty region. You will be the right hand to two busy leaders, anticipating their needs, managing client touchpoints, driving sales activity, and ensuring their day runs with precision.

Key responsibilities

Manage day-to-day priorities and calendars to keep both business owners operating at peak efficiency. Work closely with the office administrators to meet strict deadlines.

Help to prepare comprehensive Comparative Market Analyses (CMAs) and polished listing presentation packs prior to vendor pitch meetings. Prepare listing agreements and associated documentation.

Book professional photography, floor plans, and videography for new listings. Draft compelling property copy and marketing scripts, tailored for online portals and print media.

Provide open home assistance. Attend auctions, liaise with buyers/vendors, and phone bidders.

Serve as a primary point of contact for vendors, buyers, and key industry service providers, delivering a premium high-touch experience.

Maintain CRM data integrity, log client interactions, and track active deals from pre-listing through to settlement. Management of NurtureCloud and ActivePipe.

Coordinate settlement gifts, manage long‑term client nurture campaigns, and collect client testimonials/reviews.

About you

Proven background as a Personal Assistant, Executive Assistant, or high-level sales assistant (real estate background preferred).

Strong connection to or familiarity with the Te Puke, Papamoa, Mt Maunganui, and Pukehina communities.

Highly organized, proactive, and able to think two steps ahead in a fast-moving sales environment.

Comfortable with real estate CRM systems, social media, Canva, Adobe, and modern workflow tools.

REA License is a distinct advantage (or a willingness to obtain one).

About us

Ray White Te Puke, Papamoa & Pukehina are high-growth, high-performing real estate businesses operating across the coastal and rural areas of the Bay of Plenty region.