Project & Office Administrator (2-Year Contract)

Savills Australia & New Zealand; Christchurch; On-site; NZD 60,000 - 75,000; Full time

Job summary

Savills Australia & New Zealand is seeking a highly organised Project & Office Administrator to join our Christchurch team on a two year contract. You’ll support Project Managers across construction projects with admin, data management and reporting, focusing on Excel.

You’ll work closely with the Director to ensure processes run efficiently, manage invoices, create project records, and maintain CRM and reporting systems. A proactive attitude and strong organisational skills are essential.

Qualifications

• Experience in office, project, business or finance administration.
• Strong Microsoft Excel skills and ability to work with complex datasets.
• Excellent data entry skills with high attention to detail.
• Experience with accounts payable, invoicing or financial administration.
• Understanding of construction project administration and related documentation.
• Ability to support Project Managers with data collation and closeout information.
• Excellent communication and organisational skills.
• Ability to manage competing priorities and meet deadlines.
• Proactive, ownership mindset and ability to learn new systems.

Responsibilities

• Process accounts payable and manage team expenses through Concur.
• Complete month-end invoicing and issue invoices via Gateway.
• Set up new projects and maintain accurate project information.
• Maintain CRM and other internal systems.
• Manage data entry and keep programme/project information accurate.
• Develop and maintain complex Excel spreadsheets for reporting.
• Collate information for project and management reporting.
• Take minutes at team meetings and follow up actions.
• Support client and team events and assist PMs with project administration.
• Collect and collate project documentation for closeout and handover.
• Work with the Director to align admin tasks with business priorities.

Skills

Excel

Data entry

Communication

Accounts payable

Tools

Concur

Gateway

CRM

Job description

Savills Australia & New Zealand is seeking a highly organised Project & Office Administrator to join our Christchurch team on a two year contract. You’ll support Project Managers across construction projects with admin, data management and reporting, focusing on Excel.

You’ll work closely with the Director to ensure processes run efficiently, manage invoices, create project records, and maintain CRM and reporting systems. A proactive attitude and strong organisational skills are essential.