Project Administrator

Aotea Group; Auckland; Hybrid; NZD 42,000 - 56,000; Full time

Benefits offered by this job

Friendly team environment

Variety and potential for growth

Job summary

Aotea Electric Auckland Ltd is seeking a proactive Project Administrator to join the Contracts team. This entry level role offers learning, development, and career growth within a supportive environment.

You will support the Project Management team, handle document control, procurement, and cost reporting, and gain exposure to site safety planning and contract file management.

Qualifications

• Entry level role, suitable for those new to the workforce.
• Demonstrated organisational and communication skills; able to multitask.
• On-the-job training provided.
• Current Drivers Licence (full or restricted) is required.

Responsibilities

• Document control for project records.
• Procurement of project materials.
• Project plan and document comparisons.
• Assist Estimators with quantifying tender documents.
• Finalising contract progress claims.
• Compiling job cost reports.
• Assisting the Project team with general administration.
• Maintenance of spreadsheets and Word docs.
• Assisting with the setup of site safety plans.
• Set up and maintain contract files and job folders.

Skills

Excel

Word

Outlook

Independence

Multitasking

Driver's Licence

Job description

Aotea Electric Auckland Ltd is an Electrical Contracting company currently seeking an enthusiastic person to join our Contracts team as a Project Administrator.

This entry level role includes a variety of tasks and would suit someone who is new to the workforce, keen to learn, with a can-do attitude, and is always happy to lend a helping hand. The role offers valuable opportunities for learning, development, and career growth.

The successful applicant will assist with the smooth operation of our projects department, helping to keep our Project Management team organised and productive.

We are looking for someone with excellent organisational skills, who is a great communicator and multitasker. On the job training is provided.

Duties include:

• Document control
• Procurement of project materials
• Project plan and document comparisons
• Assisting Estimators with quantifying tender documents
• Finalising contract progress claims
• Compiling job cost reports
• Assisting the Project team with general administration
• Maintenance of spreadsheets and Word docs
• Assisting with the setup of site safety plans
• Set up and maintain contract files and job folders

Skills required:

• Good computer skills, including knowledge of Excel, Word and Outlook
• Ability to work with minimal supervision
• Ability to multi-task and learn quickly
• Current Drivers Licence (full or restricted)

What we are offering:

• A friendly and fun team environment
• Variety and potential for growth

Applicants have the right to work in NZ and be able to show proof of this.

Applications close on Monday 26 October 2026.