Programme Coordinator (0.8 Fte)

CGR Services; Waikato; On-site; NZD 80,000 - 87,000; Full time

Benefits offered by this job

Flexible by choice

Professional development

Two wellbeing days per year

Free health insurance

Annual health checks

Annual leave purchase option

Eye testing reimbursement

Discounted local services

Job summary

Hamilton City Council is seeking an experienced Programme Coordinator to join the Infrastructure and Assets Group within the Design & Deliver Unit. This 0.8FTE role supports the capital programme from planning through close-out, keeping projects aligned and moving forward.

You will deliver governance, coordination and reporting across multiple infrastructure projects, applying project management methodology and building capability.

Qualifications

• Tertiary qualification in business or project management.
• Minimum 8-10 years’ experience.
• Prince2, PMP, NZ Certificate/Diploma in Project Management (Level 4-5) or similar qualifications.
• Supporting project or programme governance, coordination, reporting, and documentation, ideally within a capital delivery or infrastructure environment.
• Experience coordinating and supporting multiple projects or programmes concurrently within a structured delivery or portfolio environment.
• Demonstrated experience with project financial administration, including budget tracking, forecasting, and expenditure monitoring.
• Experience preparing, maintaining, and quality‑assuring programme and project documentation and reports for governance and delivery purposes.
• Working knowledge of Health and Safety requirements as they apply to projects and capital works.
• Proficiency in Psoda or similar project management systems, and the Microsoft Office Suite, particularly MS Teams, Project, Excel, and Outlook.
• Proven ability to manage workload demands, prioritise effectively, and operate with a high degree of independence.
• Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders (internal and external)

Responsibilities

• Coordinating programme meetings, documentation, minutes, and action tracking
• Supporting delivery across the full programme lifecycle (planning through to close-out)
• Preparing high-quality programme and project reporting, dashboards, and governance presentations
• Ensure programme and project methodology is correctly applied and help build project management capability
• Providing financial coordination support, including purchase orders, forecasting, and tracking expenditure
• Maintaining programme schedules, milestones, and interdependencies
• Supporting risk, issue, and change management processes
• Working within council policies and systems (including procurement processes and tools such as Psoda)
• Facilitating communication across project teams, the Portfolio Office, and wider council stakeholders
• Contributing to continuous improvement, team culture, and health and safety practices

Skills

Prince2

PMP

NZ Certificate/Diploma in Project Mgmt

Budget forecasting

Stakeholder management

Governance reporting

Coordinate multiple projects

Independence & workload management

Interpersonal communication

Education

Tertiary qualification in business or project management

Tools

Psoda

MS Teams

MS Project

Excel

Outlook

Job description

Job Description

He angituutanga: The opportunity

This position is 0.8FTE (32 hours per week).

Help shape the infrastructure that supports our growing city

We’re looking for an experienced and proactive Programme Coordinators to join our Infrastructure and Assets Group.This team is responsible for planning, building, and maintaining the assets that keep our city running.

In this role, you’ll work within the Design & Deliver Unit, supporting the coordination and delivery of our capital programme through the Portfolio Office. You’ll play a key role in keeping projects aligned, informed, and moving forward.

This is a varied, fast-paced role where you’ll support programme and project governance, coordination, and reporting across multiple infrastructure projects.

You’ll be responsible for:

• Coordinating programme meetings, documentation, minutes, and action tracking
• Supporting delivery across the full programme lifecycle (planning through to close-out)
• Preparing high-quality programme and project reporting, dashboards, and governance presentations
• Ensure programme and project methodology is correctly applied and help build project management capability
• Providing financial coordination support, including purchase orders, forecasting, and tracking expenditure
• Maintaining programme schedules, milestones, and interdependencies
• Supporting risk, issue, and change management processes
• Working within council policies and systems (including procurement processes and tools such as Psoda)
• Facilitating communication across project teams, the Portfolio Office, and wider council stakeholders
• Contributing to continuous improvement, team culture, and health and safety practices

What sets you apart

You’re someone who:

• Is proactive, organised, and takes pride in producing high-quality work
• Anticipates needs and takes initiative
• Stays calm and adaptable in a busy environment
• Builds positive relationships and works collaboratively
• Takes accountability and follows through
• Brings a practical, solution-focused approach

Oo puumanawa me oo wheako | Your skills and experience

You’re a highly organised and detail-focused coordinator who enjoys working across multiple priorities in a structured environment.

You’ll bring:

• Tertiary qualification in business or project management.
• Minimum 8-10 years’ experience
• Prince2, PMP, NZ Certificate/Diploma in Project Management (Level 4-5) or similar qualifications in project management or coordination.
• Supporting project or programme governance, coordination, reporting, and documentation, ideally within a capital delivery or infrastructure environment.
• Experience coordinating and supporting multiple projects or programmes concurrently within a structured delivery or portfolio environment.
• Demonstrated experience with project financial administration, including budget tracking, forecasting, and expenditure monitoring.
• Experience preparing, maintaining, and quality‑assuring programme and project documentation and reports for governance and delivery purposes.
• Working knowledge of Health and Safety requirements as they apply to projects and capital works.
• Proficiency in Psoda or similar project management systems, and the Microsoft Office Suite, particularly MS Teams, Project, Excel, and Outlook.
• Proven ability to manage workload demands, prioritise effectively, and operate with a high degree of independence.
• Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders (internal and external)

Additional Information

He aha te wariu o te utu kaimahi? | What’s the salary?

Circa $80k - $87k dependent on skills and experience.

Ngaa waahi whakarato painga kei a maatou: What we offer

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Two Wellbeing days per year.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted membership rates for family members.
• Free annual health checks and flu vaccination.
• Ability to purchase additional annual leave.
• Eye testing/glasses cost reimbursement.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

Applications close on the: 30 August 2026

Note: We will be shortlisting as we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants by clicking here

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.