Programme Coordinator

Hamilton City Council; Hamilton; On-site; NZD 80,000 - 87,000; Full time

Benefits offered by this job

Flexible working policy

Wellbeing days

Health insurance (Unimed)

Job summary

Hamilton City Council's Infrastructure and Assets Group seeks a proactive Programme Coordinator for a fixed term to 30 June 2027. You will support the capital programme through the Portfolio Office, ensuring projects stay aligned, informed and progressing.

You’ll coordinate governance, reporting, and documentation across multiple infrastructure projects, build capability, and work with diverse stakeholders while adhering to council policies and health and safety practices.

Qualifications

• Experience in project/Programme governance, coordination, and reporting.
• Experience coordinating multiple projects within a portfolio environment.
• Financial administration including budget forecasting and expenditure monitoring.

Responsibilities

• Coordinate programme meetings, document minutes and actions.
• Support delivery across the full programme lifecycle from planning to close-out.
• Prepare high-quality programme reporting, dashboards and governance presentations.
• Ensure methodology is applied and contribute to project management capability.
• Provide financial coordination support including PO processing and forecasting.
• Maintain programme schedules, milestones and interdependencies.
• Support risk, issue and change management processes.
• Engage with stakeholders across the Portfolio Office and wider council.
• Contribute to continuous improvement and health and safety practices.

Skills

Proactive

Organised

Stakeholder management

Communication

Problem solving

Education

Tertiary qualification in business or project management

Prince2, PMP, NZ Certificate/Diploma in Project Management

Tools

Psoda

MS Teams

MS Project

Excel

Outlook

Job description

This position sits within the Infrastructure and Assets Group who, from planning to maintenance, are dedicated todelivering resilient infrastructure and services that enrich lives today and ensure a thriving future for our community.

Job Description

Help shape the infrastructure that supports our growing city.

We’re looking for a proactiveProgramme Coordinatorsto join our Infrastructure and Assets Group on a fixed term basis that runs until 30 June 2027. This team is responsible for planning, building, and maintaining the assets that keep our city running.

In this role, you’ll work within theDesign & Deliver Unit, supporting the coordination and delivery of our capital programme through the Portfolio Office. You’ll play a key role in keeping projects aligned, informed, and moving forward.

This is a varied, fast-paced role where you’ll support programme and project governance, coordination, and reporting across multiple infrastructure projects.

You’ll be responsible for:

• Coordinating programme meetings, documentation, minutes, and action tracking
• Supporting delivery across the full programme lifecycle (planning through to close-out)
• Preparing high-quality programme and project reporting, dashboards, and governance presentations
• Ensure programme and project methodology is correctly applied and help build project management capability
• Providing financial coordination support, including purchase orders, forecasting, and tracking expenditure
• Maintaining programme schedules, milestones, and interdependencies
• Supporting risk, issue, and change management processes
• Working within council policies and systems (including procurement processes and tools such as Psoda)
• Facilitating communication across project teams, the Portfolio Office, and wider council stakeholders
• Contributing to continuous improvement, team culture, and health and safety practices

What sets you apart

You’re someone who:

• Is proactive, organised, and takes pride in producing high-quality work
• Anticipates needs and takes initiative
• Stays calm and adaptable in a busy environment
• Builds positive relationships and works collaboratively
• Takes accountability and follows through
• Brings a practical, solution-focused approach

We welcome applications from recent graduates who are eager to start their career and make a meaningful contribution. If you bring enthusiasm, a willingness to learn, and a positive attitude, we'll support you to develop your skills and grow your career with us.

Qualifications

Oo puumanawa me oo wheako | Your skills and experience

• Tertiary qualification in business or project management.
• Minimum 8-10 years’ experience
• Prince2, PMP, NZ Certificate/Diploma in Project Management (Level 4-5) or similar qualifications in project management or coordination.
• Supporting project or programme governance, coordination, reporting, and documentation, ideally within a capital delivery or infrastructure environment.
• Experience coordinating and supporting multiple projects or programmes concurrently within a structured delivery or portfolio environment.
• Demonstrated experience with project financial administration, including budget tracking, forecasting, and expenditure monitoring.
• Experience preparing, maintaining, and quality‑assuring programme and project documentation and reports for governance and delivery purposes.
• Working knowledge of Health and Safety requirements as they apply to projects and capital works.
• Proficiency in Psoda or similar project management systems, and the Microsoft Office Suite, particularly MS Teams, Project, Excel, and Outlook.
• Proven ability to manage workload demands, prioritise effectively, and operate with a high degree of independence.
• Highly developed interpersonal and communication skills with the ability to work effectively with a diverse range of stakeholders (internal and external)

Additional Information

He aha te wariu o te utu kaimahi? | What’s the salary?

Circa$80k - $87k dependent on skills and experience.

• Flexible by choice; an award-winning flexible working policy.
• Opportunities for professional development.
• Two Wellbeing days per year.
• Free health insurance through Unimed including hospital/surgery grade cover and discounted. membership rates for family members.
• Free annual health checks and flu vaccination.
• Ability to purchase additional annual leave.
• Discounted purchases from local businesses; gym memberships, cafes, dentists, hairdressers and many more.

If you wish to include a cover letter with your application, please combine this in the same file as your resume and upload as a PDF file. Alternatively, you can use the 'Write a message to the Hiring Team' text box.

Applications close on the: 30 August 2026

Note: We will be shortlistingas we receive applications.

Council is committed to honouring the principles of Te Tiriti o Waitangi/Treaty of Waitangi through its relationship with Kiingitanga, Waikato Tainui, mana whenua and maataa waka within Hamilton Kirikiriroa.

All candidates will be notified of the outcome on their application via email. Short-listed candidates will be required to complete an interview process, reference checks and a criminal check. Further background checking will be required when relevant to the role. View more information about these checks, our commitment to the Privacy act and details for international applicants byclicking here

It is important to us that we support you throughout our selection process (interview and assessments). If you have any access needs during this process, let us know in advance so we can make sure these are met.

As a council, we believe in creating a welcoming environment where everyone feels valued and belongs. We value inclusiveness (Kotahitanga) – we respect and value the unique perspectives, experiences, and talents that everyone brings.

This role is being sourced directly. If/where Hamilton City Council requires the support of a recruitment agency, we will seek this support from our panel of selected agencies. Hamilton City Council will not be responsible for, and will not pay, any commissions, fees or other payments related to unsolicited contact.

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