Programme Coordinator

The University of Auckland; Auckland; On-site; NZD 56,000 - 71,000; Full time

Benefits offered by this job

Flexible work practices

Five weeks’ annual leave

Job summary

The University of Auckland is seeking an organised Programmes Coordinator to join our Academic Services team. This role provides essential administrative support across a range of student and academic processes, helping to ensure the smooth delivery of academic programmes and an exceptional student experience.

You will coordinate faculty-based academic activities, assist with programme maintenance and course administration, and build strong relationships with staff across the University.

Qualifications

• Strong organisational skills and the ability to manage multiple tasks and deadlines.
• Excellent attention to detail and proofreading.
• Strong communication skills and ability to work with diverse stakeholders.
• Ability to navigate online systems and use digital tools for administration.
• Experience providing committee support in large or complex organisations is an advantage.

Responsibilities

• Provide administrative support for academic programme and student-related processes.
• Coordinate faculty-based academic activities, including scholarships, prizes, and programme administration.
• Support academic committees, boards, and meetings, including agenda preparation and minute taking.
• Assist with programme maintenance and course administration activities.
• Build and maintain effective working relationships with academic and professional staff.

Job description

The University of AucklandThe University of Auckland is New Zealand’s pre-eminent research-led University. Established in 1883, it is an international centre of learning and academic excellence. With just over 5,200 staff and more than...

We are seeking an organised Programmes Coordinator to join our Academic Services team. This role provides essential administrative support across a range of student and academic processes, helping to ensure the smooth delivery of academic programmes and an exceptional student experience.

Supporting the Faculty of Business and Economics and the Faculty of Law, you’ll be working closely with academic leaders and professional staff supporting coordination of key academic activities, committee operations, contribute to programme administration, and build strong collaborative relationships across the University. This is an excellent opportunity for someone who enjoys variety, takes pride in providing high-quality service, and thrives in a collaborative environment.

This position offers the opportunity to broaden your experience in a complex university environment while contributing to the effective delivery of academic services.

Key Responsibilities:

• Provide administrative support for academic programme and student-related processes.
• Coordinate faculty-based academic activities, including scholarships, prizes, and programme administration.
• Support academic committees, boards, and meetings, including agenda preparation, minute taking, and meeting coordination.
• Assist with programme maintenance and course administration activities.
• Build and maintain effective working relationships with academic and professional staff across the University.
• Contribute to continuous improvement initiatives and service excellence.

This is a fulltime, fixed-term position for 14 months.

The salary range for this role is $56,400 - $71,000 depending on skills and experience.

We are looking for a reliable, collaborative, highly motivated, and focused individual with strong interpersonal skills and a commitment to service excellence. You will manage competing priorities, work independently and collaborate effectively with colleagues across different teams.

You will bring:

• Strong organisational skills and the ability to manage multiple tasks, deadlines and end-to-end processes.
• Excellent attention to detail, including proofreading and preparing accurate documents.
• Strong written and verbal communication skills and the confidence to work with a diverse range of stakeholders.
• The ability to navigate online systems and use digital tools to manage information and administrative processes.
• Sound problem-solving skills and an interest in identifying opportunities to improve how work is done.
• The ability to work effectively both independently and as part of a team.

Experience in providing committee support, working in a large or complex organisation, or supporting academic administration in a tertiary environment would be an advantage.

The University of Auckland is committed to providing an excellent working environment through:

• Flexible employment practices and a culture that supports work-life balance
• A competitive salary with five weeks’ annual leave

If you have any questions, please email Min-Young Lee via [e-mail]

Please note we are happy to answer your questions, but we do not accept applications via email