Academic Operations Team Leader

Aitomic Jobs; Auckland; Hybrid; NZD 73,000 - 91,000; Full time

Job summary

The University of Auckland is seeking an Academic Operations Team Leader for the Faculty of Law to provide day-to-day leadership and operational support for high-quality academic and administrative services. You will lead a 26‑strong team and coach four direct reports to ensure service continuity and excellence.

This full-time, permanent role requires a Bachelor’s degree and proven experience in tertiary operations or academic administration, with strong stakeholder management and a

Qualifications

• A Bachelor’s degree (postgraduate qualification desirable).
• Proven experience leading and developing teams in a tertiary or educational environment.
• Demonstrated experience in academic operations, administration, or service delivery, with an understanding of key functional areas such as finance, recruitment, curriculum management, or teaching & learning administration.
• Ability to build strong relationships, influence outcomes, and act as a point of escalation for complex operational challenges.

Responsibilities

• Lead and support day-to-day operations within the Faculty's Academic Operations Team.
• Coordinate workload, manage performance, and develop staff.
• Ensure high-quality, responsive administrative services for schools across both faculties.
• Embed improved ways of working and drive continuous improvement.

Skills

People leadership

Team leadership

Operational planning

Relationship building

Stakeholder management

Change management

Education

Bachelor's degree

Postgraduate qualification desirable

Job description

Short Summary

Academic Operations Team Leader with University of Auckland. Te Whiwhinga mahi | The opportunity An exciting opportunity has arisen for a capable, collaborative and people-centred leader to join the Faculty of Law as Academic Operations Team Leader. Working closely with the Academic Operations Manager, this role will provide both visible day-to-day leadership and practical operational support to ensure the Business and Law Group Services team delivers high-quality, responsive and consistent academic and administrative services. This is a hands‑on leadership role within a team of 26 staff, with direct responsibility for four team members: one Group Services Administrator, two Academic Administration Coordinators and one Group Services Coordinator. The successful candidate will set clear expectations, support performance, coach and develop staff, coordinate workload, resolve operational issues and step in where needed to maintain service continuity during business‑as‑usual activity, periods of increased demand and times of change. The Academic Operations Team Leader will play an important role in strengthening Academic Operations / Group Services capability across the Faculty. The role requires someone who can lead through influence as well as action: supporting change, embedding improved ways of working, contributing to new initiatives and ensuring practical, consistent approaches are translated into effective service delivery for schools across both faculties, including teaching and learning, research administration and operational activity. We are seeking someone who brings sound administrative or coordination experience, strong judgement and a genuine commitment to people leadership, service excellence and continuous improvement. The ideal candidate will be approachable, resilient and solutions-focused, with the ability to balance strategic awareness with practical delivery. They will be confident leading people, managing competing priorities, building trust with stakeholders and working alongside the team to support high-quality outcomes. Provide confident, empathetic and visible people leadership, setting clear expectations while coaching, motivating and supporting staff to perform at their best. Take a hands‑on approach to operational delivery, stepping in to support work, resolve issues and maintain service continuity when priorities shift or demand increases. Plan, prioritise and coordinate work effectively, using sound judgement to balance competing demands, allocate resources and meet agreed service expectations. Build trusted and constructive relationships with staff, students and schools, bringing a professional, customer‑focused and solution‑oriented approach to service delivery. Lead and contribute to continuous improvement by identifying opportunities to simplify processes, improve consistency and support positive change across the team. This is a fulltime, permanent position. The salary range for this role is $73,400 – $90,700 depending on skills and experience . For more detailed information, please refer to the position description He kōrero mōu | About you You are a proactive and collaborative leader with experience in tertiary operations or academic administration. You thrive in a dynamic environment, guiding teams to deliver efficient, consistent, and student‑and staff‑centred administrative services, and are confident in managing complex operational challenges while supporting strategic priorities. You will bring: A Bachelor’s degree (postgraduate qualification desirable). Proven experience leading and developing teams in a tertiary or educational environment. Demonstrated experience in academic operations, administration, or service delivery, with an understanding of key functional areas such as finance, recruitment, curriculum management, or teaching & learning administration. Ability to build strong relationships, influence outcomes, and act as a point of escalation for complex operational challenges. Strong problem‑solving and organisational skills, with experience contributing to operational planning and continuous improvement initiatives. Ngā ňaū a kei a mātū | What we offer The University of Auckland is committed to providing an excellent…

Responsibilities

• Te Whiwhinga mahi | The opportunity An exciting opportunity has arisen for a capable, collaborative and people-centred leader to join the Faculty of Law as Academic Operations Team Leader.
• Working closely with the Academic Operations Manager, this role will provide both visible day-to-day leadership and practical operational support to ensure the Business and Law Group Services team delivers high-quality, responsive and consistent academic…
• This is a hands‑on leadership role within a team of 26 staff, with direct responsibility for four team members: one Group Services Administrator, two Academic Administration Coordinators and one Group Services Coordinator.
• The successful candidate will set clear expectations, support performance, coach and develop staff, coordinate workload, resolve operational issues and step in where needed to maintain service continuity during business‑as‑usual activity, periods of…
• The Academic Operations Team Leader will play an important role in strengthening Academic Operations / Group Services capability across the Faculty.
• The role requires someone who can lead through influence as well as action: supporting change, embedding improved ways of working, contributing to new initiatives and ensuring practical, consistent approaches are translated into effective service delivery…

Requirements / Eligibility

• You are a proactive and collaborative leader with experience in tertiary operations or academic administration.
• You thrive in a dynamic environment, guiding teams to deliver efficient, consistent, and student‑and staff‑centred administrative services, and are confident in managing complex operational challenges while supporting strategic priorities.
• You will bring: A Bachelor’s degree (postgraduate qualification desirable).
• Proven experience leading and developing teams in a tertiary or educational environment.
• Demonstrated experience in academic operations, administration, or service delivery, with an understanding of key functional areas such as finance, recruitment, curriculum management, or teaching & learning administration.