Faculty Assistant/Receptionist

The University of Auckland; Auckland; On-site; NZD 57,000 - 63,000; Part time

Benefits offered by this job

Five weeks’ annual leave

Flexible employment practices

Job summary

The University of Auckland is seeking a proactive Faculty Assistant/Receptionist to support the Grafton 505/507 reception. The role involves greeting visitors, answering front desk inquiries, and coordinating facilities services and car parking bookings on a part-time basis.

You will report to the Facilities and Services Manager and work with a friendly team to deliver reliable administrative support across the campus.

Qualifications

• Experience in administration or reception roles.
• Excellent written and verbal communication skills.
• Strong customer focus and time management.
• Ability to build relationships and work in a team.

Responsibilities

• Greet visitors and manage front desk inquiries.
• Support facilities and services, parking bookings, and security incident reporting.
• Coordinate with Facilities and Services Manager and other university teams to ensure smooth reception operations.

Skills

Excellent communication

Customer focus

Time management

Teamwork

Job description

The University of AucklandThe University of Auckland is New Zealand’s pre-eminent research-led University. Established in 1883, it is an international centre of learning and academic excellence. With just over 5,200 staff and more than...

The Faculty of Medical and Health Science is seeking a proactive, service-oriented, and well-organised Faculty Assistant/Receptionist to work within and provide support to the Grafton 505 and 507 reception. You will be working alongside a team of dynamic people who have a collegial/calm, friendly work ethic with great personalities.

The successful applicant will provide support for the Faculty main reception to ensure the smooth provision of general and staff administrative support such as (but not limited to), meeting and greeting visitors, handling front desk inquiries, facilities & support services, the management of car parking bookings and security incident reporting.

You will report through to the Facilities and Services Manager and hold functional relationships with the Facilities and Services team, Group Services, Faculty Administration within the Dean’s office, Property Services and Marketing Events Coordinator -a group who have a wealth of excellent University knowledge.

This is a part-time, permanent position with scheduled hours Monday - Friday 1pm - 6pm. Remote working is not available for this position.

The salary range for this position is between $56,550 - $62,900 depending on skills and experience

We are looking for a highly motivated and focused individual, who can deliver a high standard of service, and can also provide reliable, efficient, and accurate execution of the reception duties at our large campus

This position will suit a confident, dynamic, and energetic individual with experience gained in administration or a reception related role. You will bring

• Excellent written and verbal communication skills displaying sensitivities to and understanding of student and staff needs.
• Ability to build relationships, problem solve and provide effective support will be critical
• Strong customer focus, excellent time management with strong prioritisation skills
• Ability to work as a team

The University of Auckland is committed to providing an excellent working environment through:

• Flexible employment practices and a culture
• A competitive salary with five weeks’ annual leave