Program or Project Administrator

JobSpace; Auckland; On-site; NZD 55,000 - 75,000; Full time

Job summary

Telnet Energy Ltd is seeking a capable Program or Project Administrator to support its renewable-energy projects in New Zealand. The role involves maintaining project information, tracking milestones, coordinating documentation and communications, and providing management with reliable visibility of progress.

The position is based in Auckland, 40 hours per week, reporting to the Director. You will coordinate with internal teams, consultants, contractors, suppliers and customers to ensure timely

Qualifications

• Diploma-level or higher qualification, including overseas equivalents.
• At least three years of experience in programme or project administration or related roles.

Responsibilities

• Maintain project plans, schedules, milestone trackers, action registers, issue logs and supporting records for assigned renewable-energy projects.
• Coordinate project meetings, prepare agendas and minutes, record decisions and responsibilities, and follow up outstanding actions to completion.
• Establish and maintain orderly document-control and version-control systems for project correspondence, reports, contracts, purchase orders, supplier information and technical or commercial submissions.
• Coordinate information and administrative workflows among management, internal teams, consultants, contractors, suppliers and customers.
• Track procurement, delivery, installation and other project activities against timelines, identify delays or missing information, and escalate to the responsible manager.
• Compile regular progress reports and summaries covering milestones, actions, risks, issues, expenditure information and upcoming decisions.
• Assist with supplier, contractor and customer agreements, ensuring approvals, signatures, variations and key dates are recorded.
• Support stakeholder communications, presentations and market-rollout materials by preparing background material and maintaining records.
• Review administrative processes and recommend improvements to project tracking, reporting and information flow.
• Perform other related project-administration duties as needed.

Skills

Project coordination

Communication

Time management

Stakeholder coordination

Documentation and record-keeping

Education

Diploma-level qualification

Tools

Microsoft Word

Excel

PowerPoint

Job description

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Telnet Energy Ltd

Telnet Energy Ltd is developing renewable-energy projects and services in New Zealand. Its activities include solar generation, battery energy storage, rooftop solar solutions and electricity retail. The company is seeking a capable administrator to support the orderly delivery of its developing project portfolio.

The position

The Program or Project Administrator will provide practical administrative coordination across Telnet Energy’s renewable-energy projects. The role will maintain project information, monitor agreed actions and milestones, coordinate documentation and communications, and give management reliable visibility of project progress.

work location:101B station road Penrose Auckland

Hours: 40 hours per week

Report to: Director

Key responsibilities

• Maintain project plans, schedules, milestone trackers, action registers, issue logs and supporting records for assigned renewable-energy projects.
• Coordinate project meetings, prepare agendas and minutes, record decisions and responsibilities, and follow up outstanding actions to completion.
• Establish and maintain orderly document-control and version-control systems for project correspondence, reports, contracts, purchase orders, supplier information and technical or commercial submissions.
• Coordinate information and administrative workflows among management, internal teams, consultants, contractors, suppliers, customers and other project stakeholders.
• Track procurement, delivery, installation and other project activities against agreed timelines, identify delays or missing information, and promptly escape exceptions to the responsible manager.
• Compile regular progress reports and summaries covering milestones, actions, risks, issues, expenditure information supplied by the relevant team, and upcoming decisions.
• Assist with the administrative preparation and maintenance of supplier, contractor and customer agreements, ensuring approvals, signatures, variations and key dates are properly recorded.
• Support project-related stakeholder communications, presentations and market-rollout activities by preparing accurate background material and maintaining communication records.
• Review administrative processes and recommend practical improvements to project tracking, reporting, information flow and record keeping.
• Perform other reasonably related project-administration duties consistent with the purpose and seniority of the position.

Qualifications and experience

We welcome applications from candidates who have either:

• A relevant diploma-level or higher qualification, including a comparable overseas qualification; or
• At least three years of relevant experience in programme or project administration, project coordination, business operations or comparable work.

The ideal candidate

• Has experience supporting projects or programmes in energy, infrastructure, telecommunications, manufacturing, construction or another operational environment.
• Is comfortable maintaining schedules, reports, contracts, orders, project records and document-control systems.
• Can organise competing priorities and coordinate with managers, consultants, contractors, suppliers and customers.
• Communicates clearly and can prepare accurate professional records, reports and correspondence.
• Can use Microsoft Word, Excel and PowerPoint and adapt to digital project-tracking and document-management tools.
• Has experience in solar generation, battery energy storage, electricity retail or a related technical sector.
• Mandarin language capability may be useful where the role genuinely involves liaison with Mandarin-speaking suppliers or stakeholders, but it is not essential.

What Telnet Energy offers

This role offers the opportunity to contribute to developing renewable-energy projects in New Zealand and to work across commercial, operational and project-delivery activities. The successful candidate will join a growing business environment in which accurate coordination, transparent reporting and reliable follow-through are important.