Capital Contracts Coordinator

Northpower; Auckland; On-site; NZD 90,000 - 130,000; Full time

Job summary

Northpower in Auckland is seeking a Capital Contracts Coordinator to support major works with a focus on contract administration and project coordination across infrastructure projects. You will manage registers, documentation and procurement, coordinate notices and variations, and help with cost tracking and reporting.

You will join a collaborative team, bringing strong organisational skills, experience in construction administration, and an understanding of contract forms.

Qualifications

• Experience in contract, commercial or project administration within construction, utilities, infrastructure or a similar environment.

Responsibilities

• Support contract administration throughout the project lifecycle.
• Maintain project registers, documentation and correspondence.
• Coordinate procurement and subcontractor documentation.
• Assist with contract notices, claims, variations, extensions of time and payment claims.
• Track project costs, commitments, purchase orders, invoices and subcontractor claims.
• Support weekly and monthly reporting, including WIP, forecasts and budget tracking.
• Coordinating meeting agendas, minutes, actions and follow-ups.
• Maintaining HSQE, environmental, quality, inspection and commissioning records.
• Supporting project handovers, defects management and final close-out documentation.
• Identifying missing information, overdue actions or commercial risks and escalating these early.

Skills

Contract administration

Project coordination

Commercial awareness

Documentation control

MS Office

Communication skills

Stakeholder collaboration

Health and safety awareness

Decision making

Education

Contract administration qualification

Construction management qualification

Project management qualification

Tools

Microsoft Office

Project reporting tools

Document management systems

WIP reporting software

Job description

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About the Role

We’re looking for an organised and commercially minded Capital Contracts Coordinator to join our Major Works team in Auckland.

Candidates must have prior experience in constructionproject coordination and administration.

Your responsibilities will include:

• Supportingcontract administration throughout the project lifecycle
• Maintainingproject registers, documentation and correspondence
• Coordinatingprocurement and subcontractor documentation
• Assistingwith contract notices, claims, variations, extensions of time and paymentclaims
• Trackingproject costs, commitments, purchase orders, invoices and subcontractorclaims
• Supportingweekly and monthly reporting, including WIP, forecasts and budget tracking
• Coordinatingmeeting agendas, minutes, actions and follow-ups
• MaintainingHSQE, environmental, quality, inspection and commissioning records
• Supportingproject handovers, defects management and final close-out documentation
• Identifyingmissing information, overdue actions or commercial risks and escalatingthese early

This is a great opportunity to play an important role in the successful delivery of complex infrastructure projects while developing yourcommercial, contract and project delivery capability.

About You

You’re highly organised, detail-focused and confidentworking across multiple projects, deadlines and stakeholders. You communicateclearly, follow up actions proactively and enjoy helping project teams stay incontrol of their commercial and contractual responsibilities.

You’ll ideally bring:

• Experiencein contract, commercial or project administration within construction,utilities, infrastructure or a similar environment
• Arelevant qualification in contract administration, constructionmanagement, project management or a related discipline
• Anunderstanding of construction contracts, ideally NZS 3910 or similarcontract forms
• Commercialawareness across purchase orders, invoices, WIP, subcontractor claims andvariations
• Strongdocument control, reporting and record-management skills
• Confidenceusing Microsoft Office, project reporting tools, registers and documentmanagement systems
• Excellentwritten and verbal communication skills
• Theability to identify issues early and escalatingthem appropriately
• Acollaborative and practical approach to supporting Project Managers, fieldteams, clients, consultants and subcontractors
• Astrong commitment to health, safety, quality and environmental standards
• Afull New Zealand Class 1 Driver Licence, preferably

If you enjoy bringing structure to complex projects, keepingpeople informed and making sure the commercial details are covered, we’d loveto hear from you.

What's in it for you?

You’re joining a business where your work has a realimpact on communities across Aotearoa. In return, you'll enjoy:

• Competitivepay, plus flexible leave and boosted KiwiSaver options
• Lifeinsurance, discounted medical cover and wellbeing support
• Fueland retail discounts
• Ongoinglearning, development and career progression opportunities
• Asupportive, inclusive and family-friendly culture where safety comes first
• Theopportunity to work on essential infrastructure projects that help powerNew Zealand's future

About Northpower

Proudly Kiwi-owned, Northpower is one of New Zealand'slargest infrastructure businesses, delivering electricity, fibre, renewables,transmission and energy services across Aotearoa. With over 1,400 peoplenationwide, we're proud to power the communities that rely on us every day.

We welcome people from all backgrounds and are committed tocreating an inclusive workplace where everyone feels they belong.

Pre-employment checks include a criminal history check,medical assessment, and drug and alcohol testing.

Applicants must have the legal right to work in New Zealand.