Program Officer – Training Programs & Secretariat (Hybrid)

Royal Australasian College Of Physicians; Wellington; Hybrid; NZD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible hybrid work model

Paid leave between Christmas and New Y

Paid parental leave

Free annual flu vaccinations

Professional development opportunities

Employee Assistance Program (EAP)

Corporate discounts

Job summary

Royal Australasian College Of Physicians in Wellington, NZ, is seeking a Training Services administrator to provide expert support for training programs across Australia and Aotearoa New Zealand. You will manage records, support committees, and coordinate secretariat activities to ensure alignment with policies and procedures.

The role requires delivering professional client services, coordinating meetings, and maintaining data accuracy while working within a flexible hybrid model.

Qualifications

• Certificate or Diploma in Business Administration or equivalent
• Experience in accreditation or management of medical/education programs or member-based organizations
• Ability to prioritise work and meet deadlines in a dynamic environment
• Ability to work independently and collaboratively with stakeholders
• Demonstrated experience delivering professional client and secretariat services including strong written and verbal communication
• IT capabilities: Microsoft Office Suite, SharePoint and video/teleconferencing platforms

Responsibilities

• Provide expert advice and administrative support for assigned training programs and cross-team assistance as required
• Create and maintain accurate electronic records, including data entry of trainee applications and assessments
• Provide professional secretariat support to relevant committees including conjoint committees
• Provide timely responses to member enquiries with clear explanations or solutions
• Liaise with internal stakeholders and committees to advise on complex issues
• Contribute to process improvements in a changing environment

Skills

Attention to detail

Time management

Communication skills

Team collaboration

Secretariat support

Microsoft Office

SharePoint

Education

Certificate or Diploma of Business Administration (or equivalent)

Tools

Microsoft Office

SharePoint

Video conferencing

Job description

Royal Australasian College Of Physicians in Wellington, NZ, is seeking a Training Services administrator to provide expert support for training programs across Australia and Aotearoa New Zealand. You will manage records, support committees, and coordinate secretariat activities to ensure alignment with policies and procedures.

The role requires delivering professional client services, coordinating meetings, and maintaining data accuracy while working within a flexible hybrid model.