Proactive Personal Assistant to Owner — Admin & Scheduling

House of Haghi & Sons; Auckland; On-site; NZD 52,000 - 76,000; Full time

Job summary

House of Haghi & Sons is seeking a reliable Personal Assistant to support the owner with business and personal tasks in Newmarket, Auckland. You will manage email, calendar, general admin, and basic social media updates, coordinating travel and appointments as needed.

The role suits a proactive, well-organised communicator who can work independently, handle confidential information discreetly, and contribute to smooth daily operations of a busy family-run business.

Qualifications

• Reliable, highly organised individual with strong attention to detail.
• Confident communicator able to manage phone, email and in-person interactions.
• Proactive, able to work independently and handle confidential information.

Responsibilities

• Email management: monitor inbox, prioritise messages, draft replies, follow up.
• Calendar and scheduling: organise business and personal appointments.
• General office administration: filing, data entry, record keeping.
• Microsoft Word & Excel: prepare documents and maintain spreadsheets.
• Social media support: basic updates and content organisation.
• Personal assistance: arrange travel, bookings and errands.
• Communication: handle inquiries professionally by phone and email.
• Ad hoc tasks: assist with office and personal duties as needed.

Skills

Organised

Reliable

Excellent communication

Proactive

Independent worker

Attention to detail

Calendar management

Email management

Social media basics

Discretion

Tools

MS Word

MS Excel

Calendar apps

Job description

House of Haghi & Sons is seeking a reliable Personal Assistant to support the owner with business and personal tasks in Newmarket, Auckland. You will manage email, calendar, general admin, and basic social media updates, coordinating travel and appointments as needed.

The role suits a proactive, well-organised communicator who can work independently, handle confidential information discreetly, and contribute to smooth daily operations of a busy family-run business.