Proactive Executive Assistant & Operations Coordinator

Cultivate Recruitment; Wellington; On-site; NZD 50,000 - 70,000; Full time

Job summary

Cultivate Recruitment in Wellington is seeking an experienced team administrator to keep a busy team organized and on track. You will manage diaries, schedule meetings, prepare packs, book travel and handle financial tasks with precision.

You are proactive, reliable and able to prioritise without constant oversight. You’ll support leaders, clients and colleagues, ensuring deadlines and details are never overlooked.

Qualifications

• Strong administration and coordination experience.
• A proactive "I'll sort it" attitude.
• Excellent organisation and attention to detail.
• The ability to manage multiple priorities without losing track of the detail.
• Confidence dealing with senior leaders, colleagues, clients and stakeholders.
• Reliability and follow-through, you own your work from start to finish.
• Good judgement and discretion when dealing with confidential information.
• Confidence to chase people up, ask questions and push back when needed.
• The ability to quickly learn new systems and ways of working.

Responsibilities

• Managing Diaries
• Scheduling meetings, agendas and action points
• Preparing meeting packs
• Booking Travel
• Financial administration
• Preparing and maintaining accurate documents and information
• Liaising confidently with senior leaders, colleagues, clients and stakeholders
• Managing competing priorities and shifting deadlines
• Solving problems and finding practical solutions
• Supporting the wider team with administration and coordination as needed

Skills

Administration

Coordination

Proactive attitude

Organisation

Attention to detail

Multitasking

Communication with leaders

Discretion

Learning new systems

Job description

Cultivate Recruitment in Wellington is seeking an experienced team administrator to keep a busy team organized and on track. You will manage diaries, schedule meetings, prepare packs, book travel and handle financial tasks with precision.

You are proactive, reliable and able to prioritise without constant oversight. You’ll support leaders, clients and colleagues, ensuring deadlines and details are never overlooked.