Personal Assistant

Remuera, Auckland; Remuera Settlement; On-site; NZD 60,000 - 70,000; Full time

Job summary

Bayleys in Remuera, Auckland, is seeking an experienced Personal Assistant to support a high-performing real estate professional. This fast-paced, varied role places you at the heart of operations, handling diaries, coordinating marketing campaigns, and delivering exceptional client service.

You will manage marketing, listings, CRM, and sales processes from listing to settlement, liaising with vendors, purchasers, and industry professionals.

Qualifications

• Previous admin or PA experience, real estate experience preferred.
• Excellent organisation and time management.
• Strong attention to detail and accuracy.
• Excellent communication and relationship-building.
• Able to juggle multiple priorities and meet deadlines.
• Proficient in Microsoft Office.

Responsibilities

• Manage diaries, appointments, and daily workflows.
• Coordinate open homes, meetings, and scheduling.
• Prepare property documentation, submissions, and reports.
• Manage marketing campaigns and online listings.
• Maintain CRM databases and internal systems.
• Support the sales process from listing to settlement.
• Liaise with vendors, purchasers, and industry professionals.
• Assist with social media, newsletters, and marketing initiatives.

Skills

Administration experience

Personal assistance

Real estate knowledge

Organisation

Time management

Attention to detail

Communication

Multitasking

Microsoft Office

Tools

Microsoft Office

Job description

An exciting opportunity has arisen for an experienced and highly organised Personal Assistant to support a high-performing real estate professional within Bayleys.

This is a fast-paced, varied role where no two days are the same. You'll be at the heart of operations; managing diaries, coordinating marketing campaigns, supporting sales processes, and delivering exceptional service to clients.

Key Responsibilities

• Managing diaries, appointments, and daily workflows
• Coordinating open homes, meetings, and scheduling
• Preparing property documentation, submissions, and reports
• Managing marketing campaigns and online listings
• Maintaining CRM databases and internal systems
• Supporting the sales process from listing through to settlement
• Liaising with vendors, purchasers, and industry professionals
• Assisting with social media, newsletters, and marketing initiatives

About You

• Previous experience in administration or personal assistance (real estate experience highly regarded)
• Exceptional organisation and time management skills
• Strong attention to detail and accuracy
• Excellent communication and relationship-building skills
• Ability to juggle multiple priorities and meet deadlines
• Intermediate to advanced Microsoft Office skills
• A positive, team-focused attitude

What's in it for You

• Work alongside a successful and respected real estate professional
• Be part of a supportive, high-performing team
• Varied and engaging role with career development opportunities
• Fast-paced environment where your contribution makes a real impact

If you're looking to take the next step in your career and thrive in a dynamic, people-focused environment, we'd love to hear from you.