Executive Support & Operations Coordinator

Xero; Wellington; On-site; NZD 55,000 - 75,000; Full time

Job summary

Xero is seeking a Business Support Coordinator to keep everyday operations running smoothly for the Executive General Managers and Senior Leaders. You will coordinate diaries, travel bookings, expense claims and meetings, and help orchestrate annual events calendar with the operations team.

You will build relationships across the group, raise purchase orders, support contracts and payment processes, and assist with leadership events, onboarding for new starters, and cross‑team collaboration to

Responsibilities

• Provide administrative support to senior leaders, including diary management, travel bookings, expense claims, and meeting coordination
• Coordinate the XLT annual events calendar with the operations support team and assist with planning as needed
• Build strong working relationships across your group, the wider business, and the admin community
• Raise and track purchase orders, manage contracts, and support payment processes where relevant
• Organise and support leadership events, meetings, workshops, and ensure timely distribution of materials
• Collaborate with EAs to support wider team events (e.g. All Hands, AMAs, offsites, road shows, Board & Committee Meetings, AGM)
• Support onboarding for new starters
• Liaise between the EGM team and wider business to coordinate diaries, events, and resources
• Champion global ways of working and effective team communication

Job description

Xero is seeking a Business Support Coordinator to keep everyday operations running smoothly for the Executive General Managers and Senior Leaders. You will coordinate diaries, travel bookings, expense claims and meetings, and help orchestrate annual events calendar with the operations team.

You will build relationships across the group, raise purchase orders, support contracts and payment processes, and assist with leadership events, onboarding for new starters, and cross‑team collaboration to