Practice Manager Medical Centre

Tuhoe Trust; Bay of Plenty; On-site; NZD 41,000 - 44,000; Full time

Job summary

Bay Eco Cleaners in Tauranga, Bay of Plenty, is hiring an organised Contracts & Operations Administrator to support the administration of cleaning contracts, client requirements, suppliers, procurement and day‑to‑day operational coordination.

Location: Tauranga; Contract type: Permanent full‑time; Working hours: 30–45 hours per week; Salary: $29.90–$32.00 per hour depending on skills and experience. This role offers a varied, local business environment with opportunities to develop.

Responsibilities

• Administer and maintain cleaning service contracts, including schedules and renewals.
• Review contract requirements, service specifications, pricing and service levels.
• Prepare and maintain contracts, variations and quotations.
• Coordinate contract needs and service schedules with clients and teams.
• Monitor contractual obligations, service standards, deliverables and deadlines.
• Assist with resolving contract, service and supplier issues and escalate when needed.
• Assist with preparing quotations, proposals and tender documentation.
• Coordinate procurement of cleaning products, equipment and resources.
• Prepare purchase orders and maintain supplier records.
• Check invoices against pricing, quotations and purchase orders.
• Monitor costs, purchasing and expenditure information.
• Coordinate communication between management, clients, suppliers and cleaning teams.
• Assist with scheduling, resource planning and coordination across locations.
• Maintain records for contracts, operations, quality, health and safety and compliance.

Job description

About Bay Eco Cleaners

Bay Eco Cleaners is a growing, locally owned cleaning services business based in Tauranga, providing residential, commercial and specialist cleaning services across the Bay of Plenty, Waikato and Auckland regions.

We are looking for an organised and experienced Contracts & Operations Administrator to join our growing team.

This is a hands‑on role supporting the administration of cleaning contracts, client requirements, suppliers, procurement and day‑to‑day operational coordination.

Key Responsibilities

• Administer and maintain cleaning service contracts, including schedules, renewals, extensions and variations.
• Review contract requirements, service specifications, pricing and agreed service levels.
• Prepare and maintain contracts, service agreements, variations, quotations and related documentation.
• Coordinate contract requirements and service schedules with clients and internal teams.
• Monitor contractual obligations, service standards, deliverables and deadlines.
• Assist with resolving contract, service and supplier issues and escalate matters to management when required.
• Assist with preparing cleaning quotations, proposals and tender documentation.
• Liaise with suppliers and subcontractors and obtain and compare quotations.
• Coordinate procurement of cleaning products, equipment and other resources required for contracts.
• Prepare purchase orders and maintain accurate supplier and purchasing records.
• Check supplier invoices, costs and charges against agreed pricing, quotations and purchase orders.
• Monitor contract costs, purchasing and expenditure information.
• Monitor supplier and subcontractor performance and service requirements.
• Coordinate communication between management, clients, suppliers, subcontractors and cleaning teams.
• Assist with scheduling, resource planning and coordination of cleaning services across multiple locations.
• Maintain accurate contract, operational, quality, health and safety and compliance records.
• Prepare reports relating to contract performance, costs, procurement and service delivery.
• Use Xero, Excel, CRM/field‑service software and other business systems to maintain accurate information.
• Assist management with operational administration and continuous process improvements.

Location: Tauranga, Bay of Plenty

Contract type: Permanent full‑time

Working hours: 30–45 hours per week

Salary: $29.90–$32.00 per hour depending on skills and relevant experience.

Benefits: A varied role within a growing local business, supportive and professional working environment, opportunity to develop within a growing regional service business.

Who we are

Bay Eco Cleaners is a growing, locally owned cleaning services business based in Tauranga, providing residential, commercial and specialist cleaning services across the Bay of Plenty, Waikato and Auckland regions.

Key responsibilities (Industry role)

• Maintain accurate documentation and records
• Support contract and project coordination
• Process purchase orders, invoices and timesheets
• Monitor work orders and variations
• Assist with reporting and cost tracking
• Coordinate suppliers and office logistics
• Support health, safety, environmental and compliance requirements
• Help ensure projects and operational activities are delivered efficiently and on time