Contracts & Operations Coordinator - Cleaning Services

Jiyam Homes Limited; Bay of Plenty; On-site; NZD 41,000 - 62,000; Full time

Job summary

Bay Eco Cleaners in Tauranga, Bay of Plenty, is seeking an organised Contracts & Operations Administrator to support the administration of cleaning contracts, procurement, and day-to-day operational coordination across multiple locations.

You will work with management, clients and suppliers to ensure contracts are properly administered, service levels met and records maintained; experience in contract administration and Excel is preferred.

Qualifications

• Relevant experience in contract administration, coordination, procurement or operations.
• Experience managing contracts, suppliers, quotations, purchasing or service requirements.
• Tertiary qualification in a related business/logistics field or equivalent experience.
• Understanding of contract administration and procurement processes.
• Strong attention to detail and accuracy with pricing, invoices and purchasing data.
• Excellent written and verbal English communication; able to work with clients and teams.

Responsibilities

• Administer and maintain cleaning service contracts, schedules and variations.
• Review contract requirements, pricing and service levels; prepare docs.
• Coordinate procurement of products, equipment and resources.
• Prepare purchase orders and maintain supplier records.
• Monitor costs, deadlines and service deliverables across locations.
• Liaise with clients, suppliers and subcontractors to resolve issues.
• Support tender documentation and quotations preparation.
• Use Xero, Excel and CRM/field-service software to manage data.

Skills

Contract administration

Procurement

Logistics

Operations coordination

Commercial service administration

English communication

Education

Relevant tertiary qualification in business/logistics/procurement/contract management/operations

Tools

Excel

Xero

ServiceM8

Tradify

Simpro

CRM/field-service software

Job description

Bay Eco Cleaners in Tauranga, Bay of Plenty, is seeking an organised Contracts & Operations Administrator to support the administration of cleaning contracts, procurement, and day-to-day operational coordination across multiple locations.

You will work with management, clients and suppliers to ensure contracts are properly administered, service levels met and records maintained; experience in contract administration and Excel is preferred.