Coronary Care Unit Administrator – Impactful Admin Lead

New Zealand Government; Bay of Plenty; On-site; NZD 41,000 - 44,000; Full time

Benefits offered by this job

Full-time employment

Guaranteed hours

Job summary

Bay Eco Cleaners is seeking an organised Contracts & Operations Administrator to join our growing Tauranga team. The role involves managing cleaning service contracts, procurement, and coordinating service delivery across multiple locations.

Key duties include preparing documentation, monitoring costs and performance, and maintaining accurate records. Strong English communication, Excel proficiency, and a full driver’s licence are essential for this permanent full-time position.

Qualifications

• Relevant experience in contract administration, procurement or operations.
• Experience reviewing contracts, pricing and service levels.
• Familiarity with Xero, Excel and CRM/field-service systems.
• Strong organisation, attention to detail and communication.

Responsibilities

• Administer and maintain cleaning service contracts including renewals and variations.
• Coordinate schedules with clients and internal teams.
• Prepare contracts, quotations and related documentation.
• Monitor contractual obligations, service standards and deadlines.
• Assist with procurement of products, equipment and services.
• Process purchase orders and check supplier invoices against pricing.

Skills

Contract administration

Procurement

Logistics

Operations

Education

Tertiary qualification in business/logistics/procurement/contract management

Tools

Xero

Excel

CRM/Field-service software

Job description

We are looking for an organised and experienced Contracts & Operations Administrator to join our growing team.

Job Description

Tauranga, Bay of Plenty | Full time | $29.90–$32.00 per hour | Minimum 30-45 hours per week

Bay Eco Cleaners is a growing, locally owned cleaning services business based in Tauranga, providing residential, commercial and specialist cleaning services across the Bay of Plenty, Waikato and Auckland regions.

Key Responsibilities

• Administer and maintain cleaning service contracts, including schedules, renewals, extensions and variations.
• Review contract requirements, service specifications, pricing and agreed service levels.
• Prepare and maintain contracts, service agreements, variations, quotations and related documentation.
• Coordinate contract requirements and service schedules with clients and internal teams.
• Monitor contractual obligations, service standards, deliverables and deadlines.
• Assist with resolving contract, service and supplier issues and escalating matters to management when required.
• Assist with preparing cleaning quotations, proposals and tender documentation.
• Liaise with suppliers and subcontractors and obtain and compare quotations.
• Coordinate procurement of cleaning products, equipment and other resources required for contracts.
• Prepare purchase orders and maintain accurate supplier and purchasing records.
• Check supplier invoices, costs and charges against agreed pricing, quotations and purchase orders.
• Monitor contract costs, purchasing and expenditure information.
• Monitor supplier and subcontractor performance and service requirements.
• Coordinate communication between management, clients, suppliers, subcontractors and cleaning teams.
• Assist with scheduling, resource planning and coordination of cleaning services across multiple locations.
• Maintain accurate contract, operational, quality, health and safety and compliance records.
• Prepare reports relating to contract performance, costs, procurement and service delivery.
• Use Xero, Excel, CRM/field-service software and other business systems to maintain accurate information.
• Assist management with operational administration and continuous process improvements.

Skills & Experience

• Relevant experience in contract administration, contract coordination, procurement, logistics, supply chain, operations or commercial service administration.
• Demonstrated experience managing contracts, suppliers, quotations, purchasing or service requirements.
• A relevant tertiary qualification in business, logistics, supply chain management, procurement, contract management, operations or a related field, or equivalent relevant experience.
• Good understanding of contract administration and procurement processes.
• Strong attention to detail and accuracy when working with contracts, pricing, invoices and purchasing information.
• Strong organisational and time management skills.
• Excellent written and verbal English communication skills.
• Professional communication skills when dealing with clients, suppliers, subcontractors and internal teams.
• Ability to manage multiple contracts, deadlines and competing priorities.
• Strong problem solving and judgement skills.
• Ability to work independently, take initiative and follow through on tasks.
• Good knowledge of Microsoft Office, particularly Excel.
• A full driver’s licence and access to a reliable vehicle.

Advantageous Experience

• Experience in cleaning, facilities management or hygiene
• Experience using Xero, ServiceM8, Tradify, Simpro or similar business/service management systems.
• Experience coordinating field based teams, contractors or subcontractors.
• Health and safety training or relevant qualification.

What We Offer

• Permanent full time employment.
• Minimum 30 guaranteed hours per week, generally between 30 and 45 hours depending on operational requirements.
• $29.90–$32.00 per hour, depending on skills and relevant experience.
• A varied role within a growing local business.
• A supportive and professional working environment.
• The opportunity to develop with a growing regional service business.