Office Manager / Executive Assistant

Dyhrberg Drayton Employment Law; Wellington; Hybrid; NZD 65,000 - 90,000; Full time

Benefits offered by this job

Health and wellness benefits

TOIL (time off in lieu)

Flexible working

Work from home 1 day per week

Job summary

Dyhrberg Drayton Employment Law is a boutique employment law firm based in Wellington CBD. We are seeking an exceptional Office Manager / Executive Assistant to join our busy team of lawyers in an exciting and varied role.

You will report to the partners, support the lawyers and clients, and manage office operations, client files and billing. Experience with Xero, SharePoint and MS Office is preferred; flexible working and a supportive culture are offered.

Qualifications

• Experience as Office Manager or Executive Assistant is preferred.
• Billing and supplier payments experience, with Xero preferred.
• Excellent administration and computer skills, including SharePoint and MS Office.
• Strong written and verbal communication, with discretion and attention to detail.

Responsibilities

• Run the firm’s office and provide support to partners, lawyers and clients.
• Manage day-to-day administrative tasks, office operations and systems.
• Maintain client files, precedents and templates; handle invoices and payments.
• Serve as the point of contact for clients, suppliers and stakeholders with a proactive approach.
• Demonstrate initiative and manage a busy workload.

Skills

Office administration

Communication skills

Billing experience

Team collaboration

Proactive / initiative

Tools

Xero

SharePoint

MS Office

Job description

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Dyhrberg Drayton Employment Law – Wellington Central, North Island

Dyhrberg Drayton Employment Law is a boutique employment law firm based in Wellington CBD.

We provide strategic legal advice and skilled representation to our clients, acting as trusted advisors for a range of public and private sector organisations and individual employees. The firm is on the All of Government panel for legal service providers and undertakes a significant amount of pro bono work for charitable clients.

We have an exciting opportunity for an exceptional Office Manager / Executive Assistant to join our busy team of lawyers in an exciting and varied role.

The firm offers:

Positive work/life balance

Flexible working and working from home (one day per week)

Health and wellness benefits including sick leave from the commencement of employment

TOIL (time off in lieu)

We provide professional development opportunities for all staff and have a great team culture.

The role

The role reports directly to the partners and is critical to the successful operation of the firm. We are looking for a team player who will run the firm’s office and provide support to the partners, lawyers and clients.

As the point of contact for clients, suppliers and stakeholders you will have a proactive approach and strong interpersonal skills.

Day-to-day you will manage administrative tasks, oversee office operations and systems and maintain client files, precedents and templates.

A self-starter with proven initiative and the ability to take control of a busy workload

Ideally previous experience as an Office Manager or Executive Assistant

Experience with billing and supplier payments (Xero experience preferred but not essential)

Excellent administration and computer skills including familiarity with SharePoint and Microsoft programmes

Strong written and verbal communication skills

Attention to detail and discretion when handling confidential matters

You will have a commitment to continuing development of cultural competence

Experience in a law firm is preferred, but not essential for the right candidate.