PMO Coordinator

The a2 Milk Company; Auckland; On-site; NZD 70,000 - 90,000; Full time

Job summary

The a2 Milk Company is seeking a PMO Coordinator to join our Auckland-based Innovation PMO for a 12-month fixed-term maternity cover. You’ll drive structure, visibility and momentum across a portfolio of initiatives, coordinating status updates, governance and reporting to keep projects moving and teams aligned.

You will build capability in project management, governance and continuous improvement, collaborating with project teams and stakeholders across the business while maintaining PMO

Qualifications

• 2+ years' experience in project coordination or PMO support.
• Strong organisational skills and ability to manage multiple priorities.
• Experience coordinating meetings, actions, documentation and reporting.
• Attention to detail with focus on governance and data accuracy.
• Proficiency with Excel, Power BI, SharePoint and Teams.
• Excellent written and verbal communication across stakeholders.

Responsibilities

• Coordinate PMO activities including project status updates, logs, risks and governance documentation.
• Collect and maintain project data and provide clear reporting using Excel and Power BI.
• Support adherence to PMO governance, standards, processes and ways of working.
• Maintain and improve PMO systems, templates, workflows, SharePoint and knowledge resources.
• Coordinate smaller projects and improvement initiatives with stakeholders.
• Support the PMO community through forums, training materials and knowledge sharing.
• Identify opportunities to improve project processes, reporting and systems.

Skills

PMO coordination

Stakeholder management

Organisational skills

Communication

Team collaboration

Tools

Excel

Power BI

SharePoint

Teams

Job description

The a2 Milk Company, driven by science and a pioneering spirit, disrupted the dairy and infant milk formula industry. Our vision is to create an A1-free world where dairy nourishes all people and our planet.

The a2 Milk Company seeks to achieve this through the naturally occurring a2 Milk® difference and by bringing a more sustainable approach to dairy.

About the role:

If you enjoy bringing structure, visibility and momentum to projects, this could be a great opportunity to join our Innovation PMO. As PMO Coordinator, you’ll help keep projects moving, ensure teams have the information they need, and support consistent ways of working across our innovation portfolio.

Based in Auckland, this is a 12-month fixed-term opportunity providing maternity leave cover, reporting to the Innovation PMO Manager. You’ll work across a range of innovation initiatives, partnering with project teams and stakeholders across the business while building your capability across project management, governance, reporting and continuous improvement.

More specifically, you will be involved in:

• Coordinating PMO activities, including project status updates, action logs, risk and issue registers, governance documentation and portfolio reporting.
• Collecting, analysing and maintaining project and portfolio data, using tools such as Excel and Power BI to provide clear and accurate reporting.
• Supporting project teams to follow PMO governance, project management standards, processes and ways of working.
• Maintaining and continuously improving PMO systems, templates, workflows, SharePoint and knowledge management resources.
• Coordinating smaller projects and continuous improvement initiatives, including planning, stakeholder engagement, tracking actions, risks, issues and project milestones.
• Supporting the PMO community through forums, communications, training materials and knowledge-sharing initiatives.
• Identifying opportunities to improve project processes, reporting, systems and ways of working across the PMO.

About you:

You are organised, proactive and detail-oriented, with an interest in building your career in project management and PMO. You enjoy bringing structure to information, keeping things moving and working with a range of stakeholders.

You will bring:

• 2+ years' experience in project coordination, project support, PMO, administration or a similar role.
• Strong organisational skills and the ability to manage multiple priorities, deadlines and competing requirements.
• Experience coordinating meetings, actions, documentation, reporting and project information.
• Strong attention to detail, with a focus on data accuracy, documentation and governance.
• Strong Microsoft Office skills, particularly Excel, Power BI, SharePoint and Teams.
• Excellent written and verbal communication skills, with the confidence to work with stakeholders across different business functions.
• A collaborative and team-focused approach, with the ability to build strong working relationships.
• A formal project management qualification would be advantageous but is not essential.

We are committed to enhancing our team members' work-life wellbeing with leading policies and practices on flexible work, parental leave, family care, and family wellbeing. This role can be worked flexibly, ensuring a healthy balance between work and personal life. Our family-friendly culture is designed to support workforce participation, career development, and mental health and wellbeing.