PMO Coordinator

Kaipara District; New Zealand; Hybrid; NZD 36,000 - 48,000; Part time

Job summary

Kaipara District Council is seeking a part‑time PMO Coordinator for fixed‑term parental leave cover until 17 December 2027. The role supports project governance, reporting and systems across multiple projects while offering 24 hours per week and flexible work from home options.

You’ll coordinate actions, maintain records in Edison365 and SharePoint, prepare governance papers, and assist with onboarding and training. Applicants should be organised, detail‑oriented and collaborative.

Qualifications

• At least two years' experience in administration, coordination, planning, or a similar role
• Strong Microsoft Office skills and confidence with systems and documentation
• Experience managing information, records, reporting, or meeting processes
• Good organisation skills and ability to manage competing priorities
• Practical, collaborative approach with strong attention to detail

Responsibilities

• Coordinate project actions, risks, issues, decisions and records
• Prepare meeting agendas, minutes, governance papers and reports
• Maintain project information in Edison365, SharePoint and other systems
• Support project onboarding, training and administration
• Help improve project tools, templates and ways of working

Skills

Administration

Coordination

Planning

MS Office

Attention to detail

Tools

SharePoint

Edison365

Documentation systems

Job description

Below is a brief description of this vacancy

This page outlines the vacancy and the key skills and responsibilities for the role.

Reference: 6927965

Part-time, fixed-term parental leave cover until 17 December 2027

Looking for a part‑time role where your organisation, attention to detail and ability to keep things moving will make a real difference?

We're looking for a Project Management Office (PMO) Coordinator to support the project governance, reporting and systems that help Council projects run well. This is a technical coordination role, suited to someone who is organised, accurate and comfortable working across digital systems, documentation, project controls and multiple stakeholders.

This fixed‑term parental leave cover opportunity runs through to 17 December 2027, working 24 hours per week. You can be based in either Mangawhai or Dargaville, with flexible work from home options.

About the role

You’ll provide practical coordination and systems support across a range of projects and programmes. Your work will help Project Managers and stakeholders stay organised, meet reporting requirements and follow good project processes.

You’ll be involved in:

• Coordinating project actions, risks, issues, decisions and records
• Preparing meeting agendas, minutes, governance papers and reports
• Maintaining project information in Edison365, SharePoint and other systems
• Supporting project onboarding, training and administration
• Helping improve project tools, templates and ways of working

About you

You’ll be someone who is organised, accurate and comfortable working with different people across the organisation. You don't need to be a project manager, but you’ll understand the importance of good coordination, clear information and following through on the details.

Ideally, you’ll bring:

• At least two years' experience in administration, coordination, planning, or a similar role
• Strong Microsoft Office skills and confidence working with systems and documentation
• Experience managing information, records, reporting, or meeting processes
• Good organisation skills and the ability to manage competing priorities
• A practical, collaborative approach and strong attention to detail

Experience with SharePoint, Edison365, project environments, or project management methods would be helpful, but it’s not essential.

What’s on offer

At Kaipara District Council, we foster a supportive, inclusive, and forward‑thinking team environment. We also offer:

• Flexible working options to support work‑life balance
• A fun,supportiveand diverse team environment
• Free EAP services and a focus on your overall health and wellbeing.
• Learning and development opportunities
• Health and wellbeing initiatives, including regular wellbeing challenges and free fruit in the office

About us:

We’remore than just a workplace -we'rea passionate team committed to creating a vibrant, inclusive, and healthy community where people love to live, work, and play.We'reguided by the values of mahitahi(teamwork), mana (integrity), pono (trustworthy),whakaute(respect), andmahiatemahi (make it happen), which shape everything we do. These values inspire us to foster an environment where people and communities thrive.

Please note that the preferred candidates will be required to undergo pre‑employment checks, including criminal history and police vetting checks.