PMO Coordinator

Kaipara District Council; Mangawhai; Hybrid; NZD 30,000 - 42,000; Part time

Benefits offered by this job

Flexible working options

Health and wellbeing initiatives

Learning and development opportunities

Free fruit in the office

Job summary

Kaipara District Council is seeking a part-time PMO Coordinator to support project governance, reporting and systems. Based in Mangawhai or Dargaville with flexible work-from-home options, this fixed-term parental leave cover runs until 17 December 2027 and requires strong organisation and attention to detail.

You’ll coordinate actions, risks, issues and records; prepare agendas and governance papers; maintain information in Edison365 and SharePoint; support onboarding and training; and help

Qualifications

• Two years' experience in administration, coordination, planning, or a similar role.
• Strong Microsoft Office skills and confidence working with systems and documentation.
• Experience managing information, records, reporting, or meeting processes.
• Good organisation skills and ability to manage competing priorities.
• Experience with SharePoint, Edison365, project environments or PM methods helpful but not essential.

Responsibilities

• Coordinate project actions, risks, issues, decisions and records.
• Prepare meeting agendas, minutes, governance papers and reports.
• Maintain project information in Edison365, SharePoint and other systems.
• Support project onboarding, training and administration.
• Help improve project tools, templates and ways of working.

Skills

Administration

Coordination

MS Office

Records management

Tools

SharePoint

Edison365

Job description

Part-time, fixed-term parental leave cover until 17 December 2027

Looking for a part-time role where your organisation, attention to detail and ability to keep things moving will make a real difference?

We're looking for a Project Management Office (PMO) Coordinator to support the project governance, reporting and systems that help Council projects run well. This is a technical coordination role, suited to someone who is organised, accurate and comfortable working across digital systems, documentation, project controls and multiple stakeholders.

This fixed-term parental leave cover opportunity runs through to 17 December 2027, working 24 hours per week. You can be based in either Mangawhai or Dargaville, with flexible work from home options.

About the role

You'll provide practical coordination and systems support across a range of projects and programmes. Your work will help Project Managers and stakeholders stay organised, meet reporting requirements and follow good project processes.

You’ll be involved in:

• Coordinating project actions, risks, issues, decisions and records
• Preparing meeting agendas, minutes, governance papers and reports
• Maintaining project information in Edison365, SharePoint and other systems
• Supporting project onboarding, training and administration
• Helping improve project tools, templates and ways of working

About you

You’ll be someone who is organised, accurate and comfortable working with different people across the organisation. You don't need to be a project manager, but you'll understand the importance of good coordination, clear information and following through on the details.

Ideally, you’ll bring:

• At least two years' experience in administration, coordination, planning, or a similar role
• Strong Microsoft Office skills and confidence working with systems and documentation
• Experience managing information, records, reporting, or meeting processes
• Good organisation skills and the ability to manage competing priorities
• A practical, collaborative approach and strong attention to detail
• Experience with SharePoint, Edison365, project environments, or project management methods would be helpful, but it's not essential.

What's on offer

At Kaipara District Council, we foster a supportive, inclusive, and forward-thinking team environment. We also offer:

• Flexible working options to support work-life balance
• A fun,supportiveand diverse team environment
• Free EAP services and a focus on your overall health and wellbeing.
• Learning and development opportunities
• Health and wellbeing initiatives, including regular wellbeing challenges and free fruit in the office

About us:

We'remorethan just a workplace -we'rea passionate team committed to creating a vibrant, inclusive, and healthy community where people love to live, work, and play.We'reguided by the values of mahitahi(teamwork), mana (integrity), pono (trustworthy),whakaute(respect), andmahiatemahi (make it happen), which shape everything we do. These values inspire us to foster an environment where people and communities thrive.

Please note that the preferred candidates will be required to undergo pre-employment checks, including criminal history and police vetting checks.